Executive Assistant

Canada's Largest Credit Union
We are hiring for an

Join Servus Credit Union
We are hiring for an Executive Assistant in our Corporate Governance department. This is a hybrid position, with a preference for candidates located in Calgary.

Posting Closes:
September 18, 2026

For Internal Use Only: U3/A

Servus Credit Union , we do things differently- because we're a credit union, not a bank. And that difference matters.

We believe in putting people before profits , which is why our members are also our owners. Every dollar we earn is reinvested into the things that matter most: our members, our employees, and our communities . Whether it's through profit sharing, competitive rates, or local initiatives that make a real impact, we're here to help Albertans feel good about their money.

We're looking for passionate, values-driven people to join our team. We welcome individuals from all backgrounds who are aligned with our values and are eager to contribute in meaningful ways. If you're excited to grow your career with a team that's innovative, hardworking, collaborative and deeply rooted in community, we want to meet you .

What You'll Be Doing
Board & Governance Support

Manage the flow of information, materials, recommendations, and decisions between management, Board Committees, and the Board of Directors.

Coordinate Board and Committee meeting schedules, annual governance calendars, and recurring governance activities.

Prepare, compile, review, and distribute Board and Committee materials, including agendas, memoranda, briefing notes, resolutions, and supporting governance documentation.

Attend Board and Committee meetings and prepare accurate, comprehensive minutes, ensuring discussions, decisions, and action items are appropriately documented.

Maintain governance records, action registers, and decision logs, and monitor follow-up activities and key deliverables to ensure timely completion.

Support annual governance processes, including Board work plans, evaluations, governance planning activities, and related reporting requirements.

Executive & Administrative Support

Provide high-level executive and administrative support to the Corporate Governance team.

Manage complex calendars, scheduling priorities, meeting requests, and competing deadlines.

Coordinate meetings, prepare materials, and ensure timely follow-up on commitments and action items.

Prepare correspondence, presentations, reports, and other business documentation.

Manage travel arrangements, itineraries, accommodations, and expense administration as required.

Director Onboarding, Services and Support

Coordinate onboarding for newly elected and appointed Directors.

Arrange building access, security credentials, technology equipment, and system provisioning.

Coordinate required system access and onboarding activities with internal stakeholders.

Provide Directors with governance resources, orientation materials, and administrative support.

Serve as a primary point of contact for Director administrative and operational requirements.

Stakeholder Coordination

Act as a key liaison between Corporate Governance, ELT, Board members, Committee members, and internal stakeholders.

Build and maintain effective working relationships across the organization to facilitate collaboration and information sharing.

Coordinate communications and requests among multiple stakeholder groups while maintaining confidentiality and professionalism.

Governance Operations & Continuous Improvement

Support the annual cycle of Board and Committee activities, ensuring the effective flow of information from management to Committees and the Board.

Identify opportunities to enhance governance administration, meeting processes, and document management practices.

Anticipate stakeholder needs, resolve scheduling and logistical challenges, and proactively address governance-related issues.

Ensure all governance activities are completed accurately, efficiently, and in accordance with organizational policies and governance requirements.

What You Bring
Experience and Education

3+ years of experience providing executive-level administrative support.

Certificate, diploma, degree, or professional designation in Administrative Information Management or a related field.

Experience supporting a Board of Directors is considered an asset.

An equivalent combination of education and relevant experience will be considered.

Key Competencies for Success

Independent thinker with the ability to anticipate needs and work proactively with minimal direction.

Exceptional minute-taking and documentation skills.

Strong ability to manage the annual Board governance cycle and related information flow.

Proven ability to coordinate the m