Office Administrator
1 week ago
About Us
Paddington Properties is a real estate developer with upcoming communities in Maple Ridge, Langley, Coquitlam and Surrey. We conceptualize, design, and build homes that are made to last. Our focus is on developing exclusive communities that appeal to a variety of homebuyers. We offer high quality home craftsmanship and a keen eye to detail, while having all of our projects creating a feeling of community and inclusion.
Join us and be a part of shaping the future of urban living.
Job Summary:
Paddington Properties is seeking a detail-oriented Office Administrator to keep our real estate development office running smoothly. This full-time, on-site role (Mon–Fri, 8:30–5:00) manages front-desk communications, calendars, document control, and basic AP/AR while supporting permit/draw workflows and vendor coordination. A reliable car and willingness to commute across Metro Vancouver for office errands and occasional site visits are required. Starting at $19/hour + 4% vacation pay, the role includes training and a clear growth path to Project Coordinator for strong performers.
What You'll Do
- Be the first point of contact: greet visitors, answer phones, and manage the general inbox.
- Calendar & meeting support: schedule meetings, book rooms, prepare agendas, take minutes, and follow up on action items.
- Document control: organize digital and paper files; scan, name, and archive contracts, permits, COIs, LCs, and progress-claim packages.
- AP/AR support: vendor onboarding, route invoices for approval, basic data entry (QuickBooks Desktop/Excel), and maintain trackers.
- Project admin support: update logs for permits, inspections, warranties, and draws; liaise with consultants and trades for required documents.
- Office operations: order supplies, handle courier/mail, maintain tidy shared spaces, and support HR onboarding checklists.
- Light reporting: update spreadsheets (budgets, cost-to-complete trackers), prepare PDFs, and compile weekly status summaries.
What You Bring
- 1–3 years of administrative experience (construction/real estate office preferred).
- Solid Microsoft 365/Google Workspace skills; strong with Excel (filters, SUMIFS, basic pivots).
- Excellent organization, attention to detail, and follow-through; able to manage competing priorities.
- Clear, professional communication — written and verbal.
- Reliable car required and valid BC driver's licence.
· Commute between Surrey/Langley/Maple Ridge/ Coquitlam for office errands and administrative work, and occasionally working out of project site offices.
- Eligible to work in Canada and available on-site full-time.
Growth Opportunity
This role is designed with a clear path to Project Coordinator as you master our document control, permit/draw workflows, and vendor/trade coordination. Training and mentorship provided; progression based on performance and business needs.
Compensation & Perks
- $19.00/hour starting wage.
- 4% vacation pay; stat holidays per BC ESA.
- Training and growth pathway towards Project Administrator.
- A collaborative team and exposure to end-to-end development workflows.
Job Type: Full-time
Pay: From $19.00 per hour
Work Location: In person
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