Office Administrator

1 week ago

Surrey, British Columbia, Canada Sahota Diesel Scott Spring Full time

We are currently looking for a full-time administrative assistant at our Surrey location. Hourly wage $18-$20/hour, depending on experience.

Summary:

This position is responsible for office administrative support, accounts receivable and taking and coordinating customer orders.

Responsibilities:

· Answer multi-line phone system and take orders

· Assist sales department with client order processing

· Perform basic activities in Quickbooks and Protractor Software including entering sales orders, generating invoices, receiving payments, adjusting inventory, etc.

· Monitor office supplies inventory

· Photocopying, filing, printing, organizing, scanning, faxing

· Quoting, scheduling, sending Jobs

· Coordinates order shipping with customers, freight companies

· Processes daily cash, credit card and cheque payments

· Processes mail and incoming packages or deliveries

· Maintain files and records with effective filing systems

· Various administrative tasks (scheduling meetings, prepare agenda, take meeting minutes, update customer lists, arranging appointments, data entry, etc.)

Skills and Experience:

· Experience in customer service an asset

· Knowledge of basic bookkeeping and office systems and procedures

· Experience with Quickbooks or similar accounting software an asset

· Working knowledge of office equipment (e.g. printer, credit card terminal)

· Excellent communication and interpersonal skills

· Organized with the ability to prioritize and multi-task in fast-paced environment

· Reliable with patience and professionalism

Monday to Friday and should be able to work Saturday 9 AM-5 PM

Benefits after 3 months

Job Type: Full-time

Salary: $17.00-$20.00 per hour

Benefits

  • Company events
  • Extended health care
  • On-site parking

Schedule:

  • 10 hour shift

Education:

  • Secondary School (preferred)

Experience:

  • administrative assistant: 1 year (preferred)
  • receptionist: 1 year (preferred)

Administrative Duties:

  • Scheduling
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors

Financial Duties:

  • Processing expense reports
  • Processing payments
  • Billing

Work remotely:

  • No

COVID-19 precaution(s):

  • Sanitizing, disinfecting, or cleaning procedures in place

Job Type: Full-time

Pay: $18.00-$20.00 per hour

Benefits:

  • Dental care
  • Extended health care

Education:

  • Secondary School (preferred)

Experience:

  • administrative assistant: 1 year (preferred)
  • receptionist: 1 year (preferred)

Work Location: In person

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