Accounts Payable Specialist

Join the Heart of Excellence – Account Payable Specialist Opportunity

About Us:

Intercare is an accredited, Alberta-based company providing health and life enrichment services in continuing care centers since 1992. Our mission is to maintain dignity, offer choice, and support growth to those we serve. We are proud to be known as "The Heart of Excellence," delivering quality continuing care with compassion and respect. At Intercare, we value our employees whose dedication drives our success, and we are committed to providing a safe, healthy, and rewarding work environment.

Join our team and help make a meaningful difference.

Who Should Apply?

If you have strong accounting skills, are detail-oriented, and communicate clearly, this could be the right opportunity for you. We'd love to hear from you

Position Details:

• Position Title: Full Time – Permanent Account Payable Specialist
• Reports to: Controller (or Assistant VP, CFO in absence of Controller)
• Location: 5920 MacLeod Trail SW, Calgary, Alberta
• Hours: Monday to Friday, 8:30 am to 4:45 pm
• Union Status: Out of Scope

Key Responsibilities:

Accountability – accountable for promoting Intercare's vision of being "The Heart of Excellence"

• Consistently demonstrates Intercare's core values: Respect, Compassion, Commitment, Ethics, and Service
• Supports Intercare's mission to promote dignity, choice, and growth through quality continuing care services
• Incorporates the organization's core commitments into all administrative functions involving staff, residents, and guests

Accountability – accurate and timely processing and record keeping for vendors

• Process high-volume invoices with accuracy and consistency, ensuring alignment with corporate financial controls and approval workflows
• Validate invoice data through three-way matching and identify discrepancies requiring escalation
• Prepare and maintain payment batches, ensuring compliance with approval thresholds and corporate signing authority policies
• Manage EFTs and vendor banking information securely per internal control protocols
• Support month-end close by preparing AP accruals and reconciling sub-ledgers
• Respond to vendor inquiries, negotiate account discrepancies, and support vendor performance
• Assist with cost analysis by identifying variances and opportunities for expense optimization

Accountability – efficient and accurate completion of AP functions

• Collaborate with Operations, Facilities, Procurement, and Corporate Finance to ensure accurate coding and budgeting alignment
• Support financial governance by maintaining documentation consistent with audit standards
• Provide internal training or clarification on AP procedures, financial controls, and best practices

Accountability – maintenance of reporting system, reports, and payments

• Run and analyze AP aging and cash-flow reports
• Maintain AP documentation, procedures, and process maps
• Identify vendor credits, duplicate payments, and outstanding liabilities
• Support system enhancements by testing AP workflows and validating data integrity

Accountability – assist administration team

· Provide ad hoc support to Corporate Office administration and finance teams

· Assist with special projects, financial analysis, and initiatives as assigned

Accountability – safety

• Perform all duties safely and maintain an orderly work area
• Report unsafe conditions or equipment issues
• Comply with corporate health and safety policies
• Adhere to fire safety requirements

Qualifications:

• Demonstrates a caring, compassionate, and empathetic approach
• Minimum two (2) years of post-secondary education in accounting, business administration, or related fields
• Experience in a corporate or multi-site finance environment is preferred
• Proficiency in ERP systems, AP sub-ledger processing, and financial reconciliations
• Strong Microsoft Office skills, particularly Excel and Outlook
• Strong understanding of accounting principles, financial controls, and audit requirements
• Exceptional accuracy, time management, analytical thinking, and organizational skills
• Excellent verbal and written communication skills
• Ability to work independently, manage competing deadlines, and collaborate effectively with cross-functional teams

What We Offer:

• A healthy work-life balance.
• Competitive compensation and benefits.
• A respectful, inclusive, and positive work environment
• A collaborative, values-driven culture committed to quality care.
• Company-sponsored events and staff recognition.
• Access to an Employee Assistance Program (EAP).
• Opportunities for personal and professional growth.

How to Apply:

We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted.

For more information, visit

Job Types: Full-time, Permanent

Work Location: In person