Legal Assistant

Job Title:
Legal Assistant at Coach House Law Professional Corporation

Department: Real Estate

Reports To: Managing Lawyer, Senior Lawyer, Senior Legal Assistants

Location: On site at 33 Bloor Street East, Suite 1605, Toronto, ON M4W 3H1

About Coach House Law

Coach House Law is a boutique law firm dedicated to providing exceptional legal counsel to individuals and businesses across Ontario. With expertise in Real Estate, Family Law, Wills & Estates, Business Law, and Litigation, we guide clients through complex legal matters with personalized attention and unwavering commitment. Located right on the subway lines at Yonge and Bloor we offer both in-person and virtual services, ensuring accessibility for clients throughout the province. At Coach House Law, we value diversity and inclusion as cornerstones of our success. We cultivate a welcoming and inclusive work environment where all individuals are respected and valued.

To learn more about our firm please visit our website:  

Job Summary

Our growing law firm seeks a full-time Real Estate Legal Assistant to join our dynamic team. The ideal candidate will provide comprehensive support to our attorneys specializing in Real Estate with experience in Family Law and Litigation. This role demands a detail oriented and organized individual with exceptional communication and interpersonal skills. Key responsibilities include client communication, document preparation and management, finance (invoicing and accounting), and case file maintenance.

Main Responsibilities

Real Estate:

• Manage real estate closings from start to finish including client onboarding and communication, document preparation, liaising with law clerks, banks and lawyers,
• Client trust ledger management, accounting, financials
• Manage document flow and ensure timely delivery of documents.

Additional Responsibilities

Document Preparation and Filing:

• Maintain accurate and organized electronic and physical files.
• Assist in the preparation, service and filing of court documents.
• Draft correspondence, memoranda, and other legal documents as directed by attorneys.

Client Communication and Support:

• Respond to client inquiries and requests in a timely and professional manner.
• Schedule appointments and manage attorney calendars.
• Assist with client onboarding and ID verification.
• Maintain client relationships and build rapport.

Administrative Support:

• Manage billing and invoicing processes.
• Coordinate with external vendors and service providers.
• Assist with office administration tasks as needed.

Qualifications

Experience:

• Diploma from a Legal Assistant or related program
• Minimum of 2 years of experience as a Legal Assistant (or similar role) in a law firm environment - required.
• Experience with Trust Accounting and PC Law, Soluno or similar legal accounting software required

Skills:

• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel), Adobe, Gmail and legal software.
• Excellent written and verbal communication and interpersonal skills.
• Ability to work independently and as part of a small team.

Please note that this job is fully in-office.

Benefits

• Salary: 55K - 60K Commensurate with experience
• Health benefits package
• Medical, dental, and Health Care Spending Account
• Weekly Ritual allotment
• 3 weeks annual vacation
• Professional development opportunities

To Apply

Please submit your resume and cover letter as one PDF document to Ms. Caley Weyman at

. Applications submitted in alternative formats will not be considered.

Applications will be reviewed on a rolling basis.

Equal Opportunity Employer

Coach House Law is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

Disclaimer

This job description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It may be necessary to perform other duties as assigned.