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Graphics Production Coordinator

3 weeks ago

Toronto ON MZ R, Canada Polytainers Full time

POSITION SUMMARY:

Reporting to the Supervisor, Decoration Services, the Graphics Production Coordinator is responsible for coordinating all design jobs between the Graphics department and customers, as well as IML/Sleeve suppliers, customer service, sales, and printing departments of both Polytainers' plants.

POSITION RESPONSIBILITES:

  • Open graphics art job dockets in FileMaker Pro using job information provided by customer and Customer Service department.
  • Update job information in docket database and on Esko (Digital Docket) throughout project production.
  • Check and input billing information for each job in docket database after docket is closed and prepare PDFs to send to Finance.
  • Transfer dockets at the end of the year to back room for records, also dispose of past dockets.
  • Coordinate project communication among Customer Service, Sales and Printing departments of both Polytainers' plants.
  • Communicate directly with customers and design agencies when necessary for project management and communicate with external prepress facilities for certain customer accounts.
  • Communicate with other team members with status of projects/artwork
  • Proofread artwork before PDF proofs are emailed to customers, update FileMaker and send information to graphics artists to send proofs for customer approval.
  • Produce info sheets and plate box stickers for every job and upload them on servers for production plants.
  • Check digital plate files to ensure all information is correct and complete before releasing to printing department.
  • Re-create info sheets/plate box stickers and replace PDFs on server, whenever color changes have been made during creation of print standard on press.
  • Complete weekly discontinued items list that is received every Thursday from Customer Service
  • Administrative duties including Filing of all relevant documents, emailing customers and design agencies as needed, mailing, ordering/shipping ink drawdowns and target proofs and as needed check for department mail.

SKILLS/EXPERIENCE REQUIRED:

Qualifications:

  • Post-secondary education in graphics production.
  • Two years' experience in a graphics production environment, preferably in a detail-oriented trafficking position.

Additional Skills:

  • Basic understanding of Mac OS, FileMaker Pro, and ESKO programs.
  • Superior analytical skills and attention to detail.
  • Ability to work well under pressure and demonstrate resilience when faced with stress and changes; can deal with ambiguity and uncertainty.
  • Ability to manage many tasks and priorities simultaneously.
  • Good understanding of plate files and how they affect the printing process.

CORE COMPETENCIES FOR THIS POSITION:

  • Committed to meeting the needs and expectations of internal and external customers
  • You are a team player, building rapport and constructive relations with individuals at all levels in the organization, able to gain the trust and support of co-workers
  • Demonstrates a strong sense of urgency, assuming responsibility without being asked to achieve organizational goals
  • Flexible and able to adapt to and work effectively within a variety of situations & with various individuals and groups
  • Anticipates and handles challenging situations effectively showcasing decision making and problem solving.
  • Ability to exercise a strong sense of urgency and initiative, assuming responsibility without being asked and working constructively with others to achieve results and to find solutions
  • Strong attention to detail and have solid ability to communicate and analyze your observations
  • Able to work independently and effectively with minimal supervision.

Polytainers Inc. is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). Applicants are asked to make their needs/requirements, for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview. Accommodations are available on request for candidates taking part in all aspects of the selection process.