Project Administrator

Peter Lucas Project Management invests in people, community, and cutting-edge technology to provide gold standard project delivery. We offer a variety of work, professional development, and learning opportunities through diverse projects in the mining, energy, and heavy industrial sectors. Our dynamic environment, filled with high-achieving professionals, enables staff to take on incredible opportunities, gain mentorship from a diverse group of colleagues, and succeed in their careers.

Role Overview:
We are currently looking for a Project Administrator to join our team. Supporting Project Managers on site, the Project Administrator works collaboratively with other teams in a fast-paced, ever-changing environment. The successful candidate will have strong communication skills, be self-motivated, detail-oriented, and able to thrive in a high-volume environment.

Key Responsibilities:

• Provide general administrative support to the Construction Management Team (CMT).
• Manage coordination of contractor mobilization and ongoing support, including pre-mobilization deliverables, flights, training, RFIs, site instructions (SIs), and other construction documents.
• Administer document control processes efficiently.
• File documents, conduct employee onboarding, orientation, and paperwork.
• Assist with organizing on-site events such as lunch and learns.
• Take meeting minutes, draft memos/presentations, and distribute as necessary.
• Aid with the development and maintenance of project management documents.
• Work with suppliers on quotes, project costs, delivery, and forecasted spending.
• Support Project Managers with procurement of materials, supplies, and services as necessary.
• Assist Project Managers with scheduling, coordinating team meetings and schedules.
• Organize and prepare for internal and external meetings; gather required materials.
• Utilize Excel for project tracking and documentation.
• Support month-end procedures.

We appreciate all applicants' interest; however, only those selected for an interview will be contacted. Wages are negotiable based on experience and qualifications.

Global reference checks may be conducted after the interview process.

Note: Peter Lucas Project Management is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We acknowledge that the Peter Lucas head office is located on Treaty 6 Territory, the traditional lands of the Cree, Saulteaux, Dene, Dakota, Lakota, Nakota, and the homeland of the Metis.

We recognize that our work, our lives and our communities extend beyond these borders, taking place on the traditional and unceded territories of Indigenous Peoples across what is now known as Canada.

As we live, work, and play in these diverse lands, we honor the deep histories, cultures, and contributions of First Nations, Inuit, and Metis Peoples. In the spirit of Reconciliation and guided by our mission to elevate people and communities while driving innovation and sustainability, we are committed to building respectful relationships and shared success across this land we call home.

• Post-secondary education in business administration, project management, construction management, or a related field is an asset.
• Previous experience in construction, engineering, or project management environments.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Self-motivated, detail-oriented, and able to work independently.
• Ability to thrive in a dynamic, fast-paced, high-volume environment.
• Experience with document control, procurement processes, and contractor coordination is an asset.
• Strong interpersonal skills and ability to collaborate effectively across teams.

• Health and Dental Benefits.
• Company Pension matching.
• Company Incentive.