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Administrative Assistant

2 hours ago

Toronto, Ontario, Canada Forum Asset Management Full time

Forum Asset Management – Administrative Assistant

Location: In-Office, 181 Bay Street, Toronto

Work Schedule: Full-time, in-office (5 days/week)

About Forum
Delivering Extraordinary Outcomes through Investment.

Forum Asset Management is a North American investor, developer, and asset manager with a 29-year track record of delivering long-term value through real estate, private equity, and infrastructure investments. We are a purpose-driven firm committed to sustainability, responsible investing, and making a positive impact in the communities where we invest.

With over $3 billion in AUM, Forum is one of Canada's most dynamic investment platforms. In 2024, we completed the country's largest real estate transaction through our acquisition of Alignvest Student Housing, making us the largest owner and developer of Purpose-Built Student Accommodation (PBSA) in Canada. Our open-ended Real Estate Income and Impact Fund (REIIF) is now over $2.4 billion, backed by a $3.5 billion development pipeline that spans coast to coast.

Forum is also building one of the fastest-growing self-storage platforms in Canada, focused on acquiring, developing, and operating institutional-grade storage facilities in undersupplied urban markets.

Forum is a values-led, high-performance organization. We embrace agility and innovation, and we strive to foster a team culture grounded in integrity, collaboration, humility, and results. Our growth is fueled by our ability to identify structural real estate themes and deliver strategies that balance income, impact, and long-term value creation.

Position Overview
Forum Asset Management is seeking an Administrative Assistant | Front Office Reception, reporting to the Senior Executive Assistant, Corporate Operations. The successful candidate will be a key point of contact for visitors and team members, while maintaining a welcoming and professional environment. If you are an experienced administrative professional with a positive attitude, excellent organizational skills, and a strong work ethic, we encourage you to apply. This posting is for an existing vacancy at Forum.

Key Duties And Responsibilities
Administration

  • Welcome visitors to Forum and ensure they are properly directed
  • Maintain boardroom bookings and monitor the main office phone line
  • Order and restock office supplies and groceries for the team
  • Maintain and monitor office supply inventory levels, including kitchen, bathroom, office, printer, and workstation supplies
  • Monitor the kitchen, boardrooms, and common areas and ensure order and cleanliness
  • Coordinate couriers, pick up and distribute mail accordingly
  • Update and maintain corporate subscriptions and memberships
  • Monthly reconciliation of corporate credit cards
  • Track and remind team members of quarterly objectives

Coordination and Maintenance

  • Record, track and maintain document storage and filing systems on-site and off-site
  • Serve as liaison between IT vendor and internal team for coordination and issue resolution
  • Coordinate maintenance service tickets and appointments with property management vendor

Support

  • Work collaboratively with and support the Senior EA, and take on administrative tasks as assigned
  • Provide administrative support to the broader Forum team, including Leadership members, for example, updating Power Point presentations, scheduling travel, calendar management, etc.
  • Assist with new employee workstation setup and/or internal relocations, and new hire onboarding scheduling
  • Assist with event planning, and on occasion support events that occur in evenings
  • Support and participate in the Health & Safety Committee, policy updates and program

Candidate Profile

  • Entry level role, for new graduate with experience in a support administrative role preferred
  • Proficiency in Microsoft Office
  • Positive attitude and strong work ethic
  • Ability to multitask and bring a creative approach to solving problems
  • Highly organized with strong time management skills
  • High attention to detail and accuracy
  • Strong written and verbal communication skills
  • Thrives in a fast-paced environment
  • Strong interpersonal skills to be able to liaise with all internal and external stakeholders
  • The ability to deal with ambiguity and handle changing and competing priorities is a must
  • Demonstrated ability to learn quickly and be able to demonstrate organizational awareness and business acumen
  • High sense of urgency and interest in growth within the firm

Invest In Yourself

  • Excellent Benefits – A top-tier insurance program designed to keep you healthy, active, and supported, plus a $1,000 annual wellness credit.
  • Competitive Total Rewards – We value our team members and offer a well-rounded package that includes competitive pay, paid time off, and performance-based incentives.
  • Compensation – We are committed to supporting your success and are offering a base salary range of $37,500 – 50,000 CAD for this position.
  • Employee Match Program – Invest alongside Forum with access to a matching contribution program.
  • Learning and Development Opportunities – Access support for professional designations, TTI behavioural assessments, and quarterly learning forums to grow your skills and industry knowledge. We believe in Best Idea Wins and foster an entrepreneurial environment where your input has a real impact.
  • Diverse & Inclusive Team – We celebrate diverse perspectives and are committed to maintaining the highest standards of equity and inclusion.
  • Employee Referral Program – Receive a generous bonus when your referral joins our team.
  • Social Impact - Enjoy paid volunteer days and opportunities to participate in team-led community initiatives.
  • Quarterly All Teams – Sessions with your colleagues across the business to share insights, celebrate success, and spotlight culture.
  • Lunch & Learns – Regular opportunities to connect, learn, and exchange knowledge with peers across the business.

Artificial Intelligence (AI) Usage
Forum uses AI tools on a limited basis to support administrative tasks in the recruitment process, such as organizing applications and identifying basic keywords. These tools do not make or influence hiring decisions, which are made entirely by human reviewers.

Forum Commitment
At Forum, we encourage diversity. We are committed to an inclusive workplace that reflects our belief that diversity is central to building a high-performing team. Forum is an equal opportunity employer. We are committed to providing accessible employment practices. Should you require an accommodation during any phase of the recruitment process, please let the recruitment team know