Administrative Assistant

4 days ago

Toronto, Ontario, Canada MDPI Full time

About The Role
MDPI Canada is seeking a motivated
Administrative Assistant
to provide comprehensive support to our management team and assist in the day-to-day operations of our office. This is a
full-time, permanent, in-office position
based in our North York office in Toronto. As part of our dynamic publishing company, you will play a key role in supporting our team and contributing to a productive, organized, and engaging work environment.

Key Responsibilities
The Administrative Assistant will report to multiple executives and handle a variety of tasks, including but not limited to:

  • Act as the administrative liaison between headquarters, peer offices, and external stakeholders.
  • Schedule, coordinate, and manage meetings, appointments, and company events.
  • Support office operations, including ordering supplies, managing office equipment, and maintaining office spaces.
  • Assist with budgeting, processing invoices, expenses, and financial record-keeping.
  • Manage office assets, records, and filing systems, ensuring accuracy and compliance.
  • Maintain company databases, spreadsheets, and internal documentation.
  • Handle incoming calls, emails, and correspondence professionally.
  • Draft and proofread internal and external communications.
  • Support internal company culture and team-building initiatives.
  • Manage social media accounts and assist with online content related to company events or announcements.
  • Prepare presentations, reports, and meeting materials as required.
  • Coordinate mail, package delivery, and travel arrangements within the GTA.
  • Support project management tasks as needed, including tracking deadlines and deliverables.

Requirements

  • Bachelor's degree in Management, Business, or a related field.
  • Minimum of 1 year of experience in an administrative or project-management-related role. Experience in publishing or professional services is a plus.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with exceptional attention to detail and multitasking ability.
  • Effective time management skills and ability to meet deadlines in a dynamic environment.
  • Flexibility and adaptability to handle shifting priorities.
  • Ability to handle confidential information with discretion.
  • Strong initiative, follow-through, and problem-solving skills.
  • Comfortable learning new systems, processes, and technologies quickly.

We are seeking someone who is passionate about Administrative work. You must be available to start immediately, have open flexibility, a self starter who thrives on working on projects to completion.
Join MDPI Canada?
This is an exciting entry-level opportunity to join a
global publishing company
with a collaborative, fast-paced environment. We offer professional development opportunities, exposure to diverse projects, and the chance to grow your career within a multinational organization.

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