Current jobs related to Administrative Assistant - Toronto, Ontario - The HIDI Group

  • Administrative Assistant

    5 hours ago

    Toronto, Ontario, Canada ZP Coaching Full time

    Company DescriptionZP Coaching believes that optimal health, purpose, and abundance are achievable for all. We provide tailored fitness training and wellness programs aimed at building a strong Mind-Body-Spirit Connection. Our personalized approach ensures that each individual receives the support and guidance necessary to achieve their wellness goals.Role...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Amigo Workforce Full time

    Location: Toronto, CanadaClient: Non-Profit OrganizationRepresented By: Amigo WorkforceJoin Our Team as an Administrative Assistant at Amigo WorkforceAre you an administrative professional seeking an engaging role in Ontario's diverse industries? Amigo Workforce is searching for a proactive Administrative Assistant to play a pivotal role in connecting...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Environmental Career Center Full time

    About The RoleKPCA is seeking a detail-oriented and proactive Administrative Assistant to join our team. This pivotal role supports the smooth operation of our daily business activities by providing essential administrative and organizational assistance. If you thrive in a dynamic environment and enjoy being the backbone of an efficient office, this...

  • Administrative Assistant

    4 days ago

    Toronto, Ontario, Canada FCC Construcción Full time

    Administrative AssistantBUILD YOUR CAREER AT FCC CANADAPosition SummaryFCC Canada is looking for an Administrative Assistant who will be responsible for providing clerical, office administration, and filing support to the FCC Canada Corporate Office.The Administrative Assistant key responsibilities are:Perform varied administrative duties and clerical...

  • Administrative Assistant

    7 days ago

    Toronto, Ontario, Canada MDPI Full time

    About The RoleMDPI Canada is seeking a motivatedAdministrative Assistantto provide comprehensive support to our management team and assist in the day-to-day operations of our office. This is afull-time, permanent, in-office positionbased in our North York office in Toronto. As part of our dynamic publishing company, you will play a key role in supporting our...

  • Administrative Assistant

    5 days ago

    Toronto, Ontario, Canada CAMH Full time

    Job DescriptionThrough its core values ofCourage, Respect and Excellence, CAMH is implementing its Strategic Plan:Connected CAMH,to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental...

  • Administrative Assistant

    5 hours ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time

    Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Administrative Assistant

    5 days ago

    Toronto, Ontario, Canada Ricoh Americas Holdings Full time

    Description Administrative AssistantThe Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums including correspondence, meetings, company activities, manuals and newsletters etc. Responsibilities:�· Creates proofs, revises and edits written material as...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Portfolio Aid Inc. Full time

    Terms of EmploymentCategory: Full Time, Monday-Friday, Regular HoursLocation: Toronto Centre, OntarioOverviewPortfolioAid is looking for skilled Administrative Assistant to assist our Business Analysts with supporting medium to large-sized projects deploying PortfolioAid's suite of RegTech and WealthTech software solutions. Servicing Canada's leading wealth...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Pier 4 Ltd. Full time

    About Pier 4At Pier 4 we have ambitious goals around growing our business. We have been recognized by the Globe & Mail Report on Business as one ofCanada's Top Growing Companies for 2024 & 2025 and we are a certified Great Place to Work.We are looking for an Administrative Assistant,who wants to be a part of our team and our exciting journey.We offer a total...

Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada The HIDI Group Full time

We are looking for a Administrative Assistant

The HIDI Group is an employee owned, multi-disciplinary consultancy committed to delivering world-class solutions and unparalleled service. HIDI has grown to become a leading firm with over 150 employees nationally, with offices located in Toronto, Ottawa and Calgary. We offer a full suite of in-house building service expertise through eight integrated disciplines – Mechanical Design, Electrical Design, Fire Protection, Lighting Design, Communications & Audiovisual (AV), Security & Risk, Commissioning and Energy Services.

When you join us, you will find an environment where open dialogue and innovative thinking are highly encouraged. We believe that challenging you with a diversity of assignments ensures that you can develop your skills and grow rapidly. We offer a balance of work and lifestyle, including flexible work arrangements, robust benefit package, discounts on gym memberships, Group RSP programs, wellness programs, competitive salaries and bonus packages.

We start by Engaging You in our organization If you are ready for a career with a dynamic organization, in an environment that fosters professional development and career advancement, you're ready for us

Responsibilities
We are looking for talented and motivated individuals who thrive in a collaborative, professional environment. As an Administrative Assistant, you will play an integral role in supporting our Engineering teams by providing high-quality administrative and proposal coordination support that helps projects and people succeed.

General Administration & Office Support

  • Manage and maintain organized filing systems for projects, reports, and correspondence, including confidential and sensitive materials.
  • Assist with proposal preparation by compiling information into approved formats and maintaining project sheets and staff project CVs.
  • Prepare presentation and report materials in the appropriate format and to a high standard of quality.
  • Answer and direct incoming calls and respond to telephone inquiries from internal team members and external contacts.
  • Prepare and distribute internal and external correspondence as required.
  • Support planning and organization activities, including coordinating meetings, booking travel arrangements, preparing itineraries, ordering lunches, and assisting with social events, parties, and promotional activities.
  • Provide reception coverage and relief as required.
  • Ensure shared office spaces—including the servery, kitchen, boardrooms, and general office areas—are well maintained, organized, and presentable.
  • Provide general administrative assistance such as typing, report production, file maintenance, and supporting other Administrative Assistants and the Executive Assistant to accommodate absences and fluctuating workloads.

Proposal Coordination

  • Coordinate the proposal process from start to finish, including establishing timelines, tracking progress, and ensuring all deadlines are met.
  • Collaborate with internal team members to gather required proposal content, including CVs, licenses, insurance documentation, and information from other technical teams.
  • Work closely with Marketing and Administrative staff to develop, maintain, and format proposal templates.
  • Format specialty proposals as required.
  • Edit and proofread proposal materials to ensure accuracy, clarity, consistency, and compliance with submission requirements.
  • Manage and track multiple proposals concurrently, ensuring each receives appropriate attention and prioritization.
  • Conduct post-proposal debriefs and maintain records of feedback to support continuous improvement of proposal submissions.

Skills & Qualifications

  • Minimum 5+ years of experience as an Administrative Assistant.
  • 3+ years of experience in a dispatch or similar fast-paced environment.
  • Ability to work independently and manage competing priorities.
  • Strong written communication skills, with the ability to write clearly, accurately, and concisely using correct spelling and grammar.
  • Sound judgment and a high level of professionalism.
  • Administrative training, certificate, or diploma.
  • Demonstrated ability to handle confidential and sensitive information with discretion.
  • Proficient in Microsoft Office applications.
  • Ability to work effectively under pressure and manage multiple demands.
  • Flexibility to work overtime and occasionally after hours, as required.
  • Professional demeanor with strong interpersonal and communication skills.

The HIDI Group is an equal opportunity employer and is committed to providing an inclusive workplace that is barrier-free and accessible employment practices in compliance Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If contacted for an employment opportunity, please advise Human Resources if you require an accommodation and we will work with you to meet your needs. Please note that due to the volume of applicants only those who will be considered for an interview will be contacted.