Administrative Assistant

1 week ago

Calgary, Alberta, Canada Flooring Superstores Calgary Full time $40,000 - $450,000 per year

Accounts Receivable & Administrative Assistant

Job Description

The Accounts Receivable & Administrative Assistant plays a key role in supporting the financial operations and daily administrative needs of the business. This position works closely with the business owner and management team, ensuring timely collections, accurate processing, and smooth office coordination. The ideal candidate is professional, organized, resourceful, and capable of working independently in a fast-paced environment.

Key Responsibilities - Accounts Receivable & Collections

  • Conduct collection activities diligently, courteously, and professionally.
  • Ensure all customers pay within their approved credit terms.
  • Monitor customer accounts to ensure balances remain within approved limits.
  • Prepare and send customer statements and invoices.
  • Follow up on outstanding accounts and maintain accurate communication logs.

Credit Checks & Account Setup

  • Receive, review, and process credit applications.
  • Gather and verify company information through public records, directories, and references.
  • Contact credit references to confirm financial stability.
  • Prepare credit assessment reports for management review.

Payables Support (Installer & Supplier Invoices)

  • Accurately review, verify, and process installer and supplier invoices in a timely manner.
  • Ensure proper documentation and coding for accounting records.

Administrative Support

  • Work closely with the business owner to manage and update calendars, schedule appointments, and coordinate both professional and occasional personal errands.
  • Assist with meeting preparation, including taking accurate and organized meeting notes.
  • Prepare bank deposit slips, complete daily bank deposits, and manage petty cash.
  • Answer and direct incoming phone calls to the appropriate staff member.
  • Warmly greet customers and visitors entering the showroom.
  • Provide assistance to customers calling with general inquiries.
  • Coordinate event and meeting bookings as required.
  • Maintain inventory of office and store supplies, including coffee cart items, paper products, and warehouse essentials; restock as needed.
  • Manage credit card receipt reconciliation.
  • Prepare cheques and other financial documents as needed.
  • Perform miscellaneous administrative duties as assigned to support the team and daily operations.

Qualifications

  • Available to work Monday to Friday.
  • Valid driver's license with minimum 3 years of driving history and proof of insurance.
  • Proficient in Microsoft Office (especially Excel) and Google Workspace.
  • Strong communication skills with a professional and friendly demeanor.
  • Able to work independently with minimal supervision.
  • Highly organized, detail-oriented, and reliable.
  • Analytical thinker with the ability to problem-solve quickly.
  • Positive attitude, resourceful, and people-oriented.

Compensation & Benefits

  • Annual salary: $40,000 – $45,000
  • Health benefits plan (based on tenure)
  • Matching RRSP contributions (based on tenure)

Job Type: Full-time

Pay: $40,000.00-$450,000.00 per year

Benefits:

  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match

Work Location: In person

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