School Receptionist

3 days ago

North York ON MN P, Canada Birmingham International Collegiate of Canada Full time $39,000 - $42,000 per year

About Us

Birmingham International Collegiate of Canada (BICC) is a private, Ontario-inspected high school in Toronto serving a vibrant and diverse international student community. We are committed to providing a welcoming, student-centered learning environment.

About the Role

We are looking for a professional, organized, and friendly School Receptionist / Administrative Assistant to be the first point of contact for students, parents, visitors, and staff. This position plays a key role in ensuring smooth daily operations, efficient communication, and a supportive school atmosphere.

The ideal candidate is detail oriented, proactive, and comfortable managing a variety of administrative tasks. As the school continues to grow, there may be opportunities to advance into supervisory or managerial responsibilities.

Key Responsibilities

Front Desk and Communication

  • Greet and assist students, parents, and visitors with professionalism and warmth
  • Respond to incoming calls, emails, and inquiries promptly and courteously

Administrative Support

  • Maintain accurate student records, attendance, and correspondence in alignment with Ministry requirements
  • Support the admissions process through data entry and document management
  • Prepare official school documents, reports, letters, and invoices

Office Operations

  • Schedule appointments, organize meetings, and support staff with clerical tasks (filing, scanning, copying)
  • Monitor and maintain office supply inventory and coordinate orders

Community Liaison

  • Communicate with parents, guardians, and agents regarding attendance and school updates
  • Facilitate information flow between teachers, students, and families

Other Duties

  • Provide general administrative support to ensure efficient day-to-day school operations

Qualifications

Required

  • 1–2 years of administrative or reception experience (school or education setting preferred)
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
  • Strong organizational skills, accuracy, and ability to manage multiple priorities
  • Excellent interpersonal and communication skills with a professional, welcoming demeanor

Assets

  • Experience working with international students or in an educational environment
  • Multilingual ability (Chinese, Vietnamese, Japanese, etc.)
  • Diploma or certificate in Office Administration or a related field

Work Conditions

  • Fast paced, student focused office environment
  • Requires accuracy, discretion, and the ability to meet tight deadlines
  • On site position at our Toronto campus

How to Apply

Please submit your resume and cover letter by email only. We kindly ask that applicants do not call or visit the school in person.

Job Type: Full-time

Pay: $39,000.00-$42,000.00 per year

Application question(s):

  • Are you currently located in Toronto, Canada?

Language:

  • Vietnamese (preferred)
  • Chinese (preferred)
  • Japanese (preferred)

Work Location: In person

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