Current jobs related to Virtual Administrative Assistant - Toronto, Ontario - Talk and Thrive Psychology

  • Virtual Administrative Assistant

    7 days ago

    Toronto, Ontario, Canada Pink Wall Designs Full time

    Virtual Administrative Assistant – Interior Design CompanyLocation: RemotePosition Type: Part-Time | Contract (with opportunity for long-term growth)We are a fast-growing interior design company seeking a highly organized, proactive Virtual Administrative Assistant to support our team. This role is essential to keeping our business running smoothly and...

  • Remote Virtual Assistant

    2 weeks ago

    Toronto, Ontario, Canada AYS Full time

    RemotePosition: Remote Virtual AssistantCompany Overview:AYS Inc is a leading provider of virtual assistant services, specializing in helping businesses streamline their operations and increase productivity. Our team of experienced virtual assistants are dedicated to providing top-notch support to our clients, allowing them to focus on growing their...

  • Administrative Assistant, Full-Time

    1 week ago

    Toronto, Ontario, Canada Ontario Virtual School Full time

    Who Are We?Ontario Virtual School is a veteran in the evolving field of e-learning. We have been operating as an accredited online high school since 2010. As a self-paced private school, we are proud to provide students from around the world the opportunity to receive a quality education, whenever, wherever, and however their schedule allows. Currently, we...

  • Remote Virtual Assistant

    6 days ago

    Toronto, Ontario, Canada Aniesispharma Full time

    Please note: This role is exclusively available to individuals residing in Canada.Position: Remote Virtual AssistantLocation: Canada (Remote)Company Overview:Aniesispharma is a leading pharmaceutical company that specializes in developing and manufacturing innovative medicines to improve the lives of patients worldwide. We are dedicated to providing...

  • Virtual Assistant

    7 days ago

    Toronto, Ontario, Canada Silver Line Cleaning Co Full time

    Company DescriptionSilver Line Cleaning Co. specializes in providing professional cleaning services to commercial facilities and small businesses. Based in the Durham Region, the company also serves clients throughout the Greater Toronto Area. With a commitment to maintaining high standards of cleanliness and customer satisfaction, Silver Line Cleaning Co....

  • URGENT: Ebay Virtual Assistant

    2 weeks ago

    Toronto, Ontario, Canada WorkStaff360 Full time

    Department Sales Employment Type Full Time Location Toronto Workplace type Fully remote Key Responsibilities Requirements About WorkStaff360 Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive Assistance, Virtual Support, Sales, Customer Service, and Bookkeeping. Benefit from the...

  • URGENT: General Virtual Assistant

    5 days ago

    Toronto, Ontario, Canada WorkStaff360 Full time

    Application Deadline January 24, 2026 Department Operations Employment Type Part Time Location Toronto Workplace type Fully remote Compensation $4.00 - $5.00 / hour Hard Requirements: Schedule: Offer and Benefits: About WorkStaff360 Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Emson Creative Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer and direct phone callsOrganize...

  • Real Estate Executive Virtual Assistant

    6 days ago

    Toronto, Ontario, Canada Red Rover Full time

    About Red Rover:At Red Rover, we deliver a high-level, white-glove service to top-producing REALTORS across Canada. Our mission is to empower agents and teams to operate at peak performance through exceptional, detail-driven administrative support. We dedicate ourselves to enhancing the operational capacities of our clients, making their business processes...

  • Marketing Academic Co-op Placement Winter

    2 weeks ago

    Toronto, Ontario, Canada Virtual Starlight Full time

    Job descriptionJob Type: Internship (Academic Credit Required)Location: RemotePosition Overview:Virtual astarlight is offering a structured learning placement for a student currently enrolled in an accredited post-secondary Marketing or Communications program.This role is specifically designed to meet academic co-op requirements and provide hands-on...

Virtual Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada Talk and Thrive Psychology Full time

Job Posting: Part-Time Administrative Assistant

Talk and Thrive Psychology – Toronto (Remote)

Talk and Thrive Psychology is a Toronto-based, evidence-driven and client-focused practice offering specialized psychological and psychodiagnostic services—most notably adult-oriented Autism and ADHD assessments. With in-person services available in Toronto and virtual options for residents of Ontario, Quebec, and Nova Scotia, the clinic ensures accessibility and responsiveness for neurodivergent individuals seeking clarity and support

We are looking for a highly organized, detail-oriented, and reliable Part-Time Administrative Assistant to join our team.

This role is remote, with an expected workload of up to 10-15 hours per week.

Key Responsibilities

  • Respond to client inquiries via email and phone in a timely, professional manner
  • Manage appointment scheduling, confirmations, and cancellations
  • Support psychologists with administrative tasks (e.g., intake forms, record keeping)
  • Maintain accurate and confidential client records in compliance with PHIPA standards
  • Assist with invoicing, payment tracking, and insurance documentation
  • Provide general administrative support as needed to ensure smooth day-to-day operations
  • Manage and respond to emails, phone calls, and client inquiries with professionalism and courtesy
  • Utilize Microsoft Office Suite, Google Workspace, and other relevant software to prepare documents, reports, and presentations
  • Perform data entry tasks accurately and efficiently, maintaining organized records and files
  • Handle bookkeeping duties using QuickBooks or similar accounting software
  • Support front desk operations including multi-line phone systems, appointment scheduling, and filing systems
  • Proofread documents for accuracy and clarity before submission or distribution
  • Support medical or dental office operations if applicable, including patient scheduling and record management
  • Maintain organizational systems to ensure efficient workflow across various departments

Qualifications

  • Previous administrative experience (healthcare/mental health setting is an asset)
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Comfort with technology and ability to quickly learn new software (experience with OWL or similar practice management systems is an asset)
  • Ability to work independently, maintain confidentiality, and exercise discretion
  • Flexible and reliable, with strong attention to detail
  • Demonstrate organizational skills with the ability to multitask effectively in a fast-paced environment
  • Strong typing skills along with proofreading capabilities to ensure accuracy in all documents

Position Details

  • Hours: Up to 10-15 hours per week
  • Location: Remote (Toronto-based applicants preferred)
  • Compensation: Competitive hourly rate, based on experience

Job Type: Part-time

Pay: $20.00-$30.00 per hour

Expected hours: No less than 15 per week

Work Location: Hybrid remote in Toronto, ON