Accounts Payable Clerk

1 week ago

Dorval, Quebec, Canada IMP Group Full time

As Canada's premier private jet company with a legacy spanning over 60 years, Execaire Aviation leads the way in aviation solutions. Setting the standard in aviation excellence, we redefine the way you fly, ensuring unparallelled service and unforgettable experience. Our success is driven by a team of over 550 dedicated employees who all share the same vision.  As a leading provider of aviation solutions and operators of private jets, we offer a complete range of services including aircraft management, aircraft maintenance, aircraft charter and sales, as well as FBO services. At Execaire Aviation, our foundation is built on unwavering core values. Safety is our compass, guiding every operation. Excellence is the standard we uphold in every task. Innovation is our driving force, propelling us into the future of aviation.

Join us in redefining aviation standards and unleashing your potential in an environment where your aspirations can truly take flight 

Summary

The accounts payable clerk is responsible for processing incoming invoices for payments, follow up with suppliers when necessary as well as the verification and reconciliation of supplier statements.

Responsibilities

  • ACCOUNT PAYABLE RESPONSIBILITIES: 

    Process incoming invoices for payment:

    • Access and manage timeliness of incoming vendor invoices (mail, email, vendor portal)
    • Review vendor invoices for relevance, accuracy, taxes, and values.
    • Processing of non-PO invoices: code invoices according to set guidelines, process for internal approval via electronic tool (ONBASE document management system), once approved transfer invoice profile/data to JDE, then in cue awaiting payment.
    • Processing of PO invoices: once service/item reception is posted, invoice image is scanned (via Kofax document imaging system), then stays in cue awaiting payment.
    • Weekly or as needed, process payments via electronic transfer, wire or check as required.

    OTHER DUTIES AND RESPONSIBILTIES:

    • Work with internal colleagues to clear problem invoices, POs, coding, etc.
    • Communicate with suppliers to obtain required credits, statement of accounts, etc.
    • Adjust vendor profile as needed, under structured accesses to vendor modifications and updates.
    • Verify and reconcile supplier statements - follow up with supplier for unreconciled items on regular basis.
    • Follow up on open purchase orders not vouchered.
Requirements
  • DEC or AEC in accounting preferred
  • Minimum 1-2 years work experience in a similar role
  • Working knowledge of excel and Microsoft Office
  • Bilingual in English and French
  • Canadian citizen or permanent resident 

At Execaire Aviation, your career journey matters.

Our careers culture is fueled by innovation, teamwork, and a commitment to excellence. We support growth through a variety of learning opportunities tailored to different roles across our organization. Whether it's hands-on experience, mentorship, or role-specific training, we aim to help you build confidence and expand your skills where it counts. Not every path looks the same; we're committed to creating an environment where curiosity is encouraged and development is possible. 

Diversity and Inclusion

We celebrate diversity and believe in the power of an inclusive workplace. At Execaire Aviation, we embrace unique perspectives and backgrounds, recognizing that diversity drives innovation and creativity. We strive for a work environment where everyone feels respected, valued, and empowered to contribute their best. Join us in building a team that reflects the vibrant tapestry of aviation.

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