Facilities Database Administrator

2 days ago

Scarborough Village, Ontario, Canada Senior Persons Living Connected Full time

Mission Statement:: Understand the aspirations of seniors and respond with innovative supports.

Vision Statement:: Building inclusive communities where all seniors are connected to living their best possible life.

Position: :Facilities Database Administrator (Contract ending January 2026)

Hours of Work:: Full time 35 hours per week (on-site)

Reports to:: Director of Facilities

Date Posted: :November 13, 2025

Deadline: :Until Position is filledPosition Summary

Reporting to the Director of facilities and Properties, the or Database Administrator is responsible for providing a broad spectrum of project and facilities related administrative support to the Facilities and Properties Department such as Work Order System coordination, procurement, housing and facilities business relations

Responsibilities:

  • Enter and maintain data for mechanical systems and facilities, ensuring accuracy and completeness.
  • Update existing data to meet the project needs
  • Engage with Project Manager, team members daily
  • Collaborate with all staff by providing support to new software pre and post implementation
  • Conducts facilities walk-arounds to observe, document mechanical systems, equipment, and infrastructure.
  • Take clear and detailed photos of systems and accurately annotate them for records.
  • Identify and transfer information from various sources into database systems and reports.
  • Ensure the data collected is translated into meaningful and actionable insights.
  • Develop mailing list database for residents, contractors and other key stakeholders.
  • Comply with external and internal health and safety legislations, policies and procedures that govern the work environment and responsibilities.
  • Always works safely and ensures the safety of self, co-workers, tenants, residents and clients by preventing hazards and reporting hazards

Education::

  • Associate degree or currently pursuing a Post-Secondary Diploma
  • Two years of experience in data entry, database administration, facilities administration, business administration or related role.
  • Approved equivalent combination of education and experience

Experience & Skills:

  • Minimum two years database administrative experience
  • Ability to collect, input data accurately and efficiently
  • Proficiency in MS Office Suite, specifically Excel and Word
  • Ability to learn on-the job skills
  • Ability to conduct research, analyze data and present
  • Attention to accuracy, organizational skills, and physical mobility are key for this position
  • Basic knowledge of a building environment
  • Strong communication and organization skills
  • Problem-solving, analytical and critical thinking

Other: :

  • Vulnerable Sector screening required

  • Proof of full vaccination against COVID-19 or medical exception.

Senior Persons Living Connected is a diverse work environment. We encourage applications from all persons, including persons with disabilities. Accommodation will be provided, if needed, in accordance with the Ontario Human Rights Code and Accessibility for Ontarians Disability Act.

Please submit your application by visiting our website at :

While we thank all applicants for their interest, only those applicants selected for interview will be contacted.

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