administrative assistant

2 weeks ago

Scarborough Village, Ontario, Canada Mon Sheong Foundation Full time

Position Summary

Reporting to the Director of Resident Care/Assistant Director of Resident Care, the incumbent will perform various functions to support Nursing and Personal Support Care programs and services to maintain and improve service quality.

Main Duties

  • Arrange regularly scheduled and replacement of staff for the Nursing Department.
  • Prepare documentation related to payroll for staff in Nursing Department.
  • Coordinate care conference schedules for residents, family members, and staff.
  • Coordinate schedules of home physicians and specialists.
  • Coordinate schedules of committee meetings and Nursing Department education.
  • Receive and respond to incoming phone calls and inquiries related to Nursing Department.
  • Perform administrative duties, including managing residents' charts, records and mail; taking minutes during meetings, and updating residents' and physicians' lists.
  • Purchase, receive, and organize nursing supplies and equipment; maintain inventory lists and storage rooms.
  • Assist Social Services to process applications for Home residency and correspond with residents and families.
  • Provide clerical support to multidisciplinary care team of the Home.
  • Participate in the facility-wide quality assurance programs.
  • Any other duties as assigned from time to time.

Qualifications

  • High school diploma required.
  • One (1) year experience working in the healthcare sector.
  • Ability to undertake general office duties.
  • Commitment to excellence and teamwork.
  • Adhere to professional competencies, i.e. caring and respectful behavior, strong communication and interpersonal skills, good typing skills, conflict management skills and organizational skills.
  • Strong computer literacy, familiar with Microsoft Office Suite e.g. Word, Excel, etc.
  • Experience in using ADP and PointClickCare is an asset.
  • Proficiency in oral and written English.
  • Cultural sensitivity and ability to speak Cantonese and/or Mandarin.

Note: We thank all candidates for their interests. However, only those selected for interviews will be contacted. No phone calls please.

DISCLAIMER: Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

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