Office Administrator

At bioLytical, we're on a mission to make a meaningful impact in global health—and behind every great mission is an exceptional team that keeps everything running seamlessly. We're looking for a dynamic and highly organized Office Administrator to be the heartbeat of our office. If you thrive in fast-paced environments, love connecting with people, and take pride in being the go-to person who keeps the workplace moving, this is your opportunity to shine. In this highly visible role, you'll play a central part in supporting our people and our visitors, and no two days will ever be the same. If you're energized by variety, driven by excellence, and inspired to make a difference, we invite you to read on.

WHAT YOU'LL OWN

• Oversee general front office operations, including problem-solving day-to-day office system requirements.
• Warmly greet visitors to our office; answer and direct phone calls promptly
• Perform a variety of administrative duties, such as generating and distributing internal company communications, letters, spreadsheets, forms, and emails; sorting and distributing incoming mail
• Manage office supplies inventory and purchasing to ensure uninterrupted operations, and accurately review, process, and submit monthly vendor invoices for approval and payment
• Maintain scheduling (including co-ordination of reservations, scheduling of tradeshows, event logistics and travel arrangements)
• Support other departments with the planning and execution of office meetings and catering requests
• Be connected via mobile device and monitor mission critical items (including appointment rescheduling) outside of regular office hours

WHAT YOU WILL BRING

You are a dependable team player who wants to be a part of our mission. You thrive in a fast-paced environment and have an infectious enthusiasm about connecting with people and efficiency.

The successful candidate will meet the following criteria:

• Represent bioLytical with professional presence and business acumen. This information can be exchanged in person, in writing, or by telephone or e-mail
• Establish and Maintain Interpersonal Relationships - Developing constructive and cooperative working relationships with others and maintaining them over time
• Make Decisions and Solve Problems Holistically & Proactively - Analyzing information, anticipating needs before they arise, and evaluating results to discover the best solution and solve problems
• Manage Multiple Tasks while Remaining Organized - Determining priorities on the fly based on the urgency and time in dynamic, fast paced and rapidly changing environments
• Strong computer skills, both desktop (Word, Excel, Power Point, Outlook) and mobile (email, calendar, text messaging), and an aptitude to learn new software and systems
• Excellent written and verbal communication skills
• High school diploma or equivalent
• A minimum of 3 years working in an office administrator role

WHAT WE OFFER

• A competitive compensation package
• Extended health benefits including dental - 100% employer contribution
• Flexible working hours
• Paid sick days
• Bonus day off with pay on your birthday every year
• Full-size in-house fitness gym and shower facilities
• Complimentary reserved parking
• Opportunity to work with industry experts who are motivated and passionate about what they do but know how to have some fun
• A chance to show off your dance moves and singing voice at the company parties and jump in to score a victory or lead the way in our outdoor games at the summer barbeques
• The opportunity to join an 'off the charts' foodie culture in our large kitchen and try out your favourite recipes or enjoy the culinary delights as they hit the share table

The annual base salary for this job ranges from:

$49,000-$52,000

bioLytical's pay range is based on multiple factors including experience, education, job-related skills, and equity within the team or organization.

About bioLytical

bioLytical Laboratories Inc. is a privately-owned Canadian company focused on the research, development and commercialization of rapid in-vitro medical diagnostics using its proprietary INSTI technology platform. bioLytical has won several local and industry awards, including BC Exporter of the Year in 2019 and the Globe and Mail's Fastest Growing Companies list in 2020. We have been named Lifesciences BC's Growth Stage Med Tech Company of the Year and have been featured on BC's Fastest Growing Companies six years in a row. bioLytical moved to a significantly larger, state-of-the-art facility in Richmond in 2020 to accommodate the extraordinary growth achieved through our team.

CORE VALUES

INNOVATION in what we do, how we do it and how we think: Contributes new ideas, challenges the status quo, takes the initiative on projects.

NEVER SAY NEVER : Stays engaged until the goal is reached or project is completed. Overcomes barriers. Cares so much about the task at hand that the impossible is made possible.

SENSATIONAL to our clients, to our partners, to each other: Spirited team player, who adapts to new situations quickly and is beyond reliable.

TAKES OWNERSHIP of goals, decisions, actions, and results: Arrives on time and prepared, leads by example, follows through on commitments.

INSPIRED to excel: Demonstrates a passion for INSTI, our people and our projects. Is not complacent, shares knowledge freely, exhibits awareness of self, their surroundings, and the business.