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Administrative Specialist

3 weeks ago

Richmond, British Columbia, Canada Quectel Full time

Responsibilities:

·      Visitor Reception: Visitor reception service and meeting support.

·      Travel Management: Booking flights, hotels, assisting colleagues with visa applications.

·      Procurement & Expense Management: Responsible for purchasing festival gift, office supplies and managing inventory, conducting expenses.

·      Fixed Asset Management: Managing the company's fixed assets, including receipt, issuance, resale, reuse, scrapping, disposal, and inventory checks.

·      Activity Organization: Organizing the local activity, including quarterly activities, birthday parties, association activities, etc.

·      Space Management: Oversee the full lifecycle of office space, encompassing lease agreements, relocation, and daily space/environment optimization.

·      Meeting Support: Provide administrative support for internal and external meetings.

·      Courier Management: Assisting colleagues with shipping arrangements and timely payment of bills.

·      Service Scope: Support for regional administrative affairs if needed.

·      Others: Performing any additional administrative duties as assigned by superiors.

Educational and Skill Requirements

·      Bachelor's degree or above

·      Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint); basic graphic design skills are a strong plus.

·      Fluent in English (working proficiency) across all communication modes (verbal and written). Possesses excellent interpersonal and cross-departmental coordination skills.

·      Demonstrated strong execution skills, a service-oriented mindset, and a high sense of responsibility. A proactive and reliable team player.

·      Over 2 years of administrative experience with hands-on experience in at least two functional modules from end to end.

·      Having prior work experience in the internet or technology industry is preferred.