Office Administrator

16 hours ago

Lower Sackville Nova Scotia BC A Canada Sealand Building Group Full time

Office Administrator

Reporting to the Operations Manager, the Office Administrator plays a key support role in the day-to-day operations of our construction company. This position provides administrative, clerical, and coordination support to project, operations and leadership teams, helping ensure projects run efficiently, information is organized, and communication flows smoothly between the office and field.  Please note, this position is in the office.  There is no opportunity to work from home.

YOU:

  • Proven experience as an administrative professional in a busy environment
  • High comfort level with technology; considered an above-average user of digital tools and systems
  • Highly organized with the ability to manage and track multiple priorities and deadlines
  • Self-directed with a strong sense of ownership and follow-through; a natural "loop closer"
  • Exceptional attention to detail and accuracy
  • Intuitive and proactive, with the ability to anticipate the needs of the team
  • Professional, reliable, and well organized
  • Strong written and verbal communication skills
  • Brings positive energy to their work and contributes to a strong team dynamic
  • Solution-oriented with a proactive mindset
  • Thrives in a fast-paced, deadline-driven environment
  • Minimum of 5 years of administrative experience in a high-volume or dynamic setting

WHAT WE OFFER

  • Competitive salary based on experience
  • Health Plan
  • Professional Development Education and Training
  • Leading edge technology and well-appointed working environment

RESPONSIBILITIES

  • Prepare, format, and maintain documents, spreadsheets, and presentations
  • Track and flag action items, deadlines, and follow-ups to support team accountability
  • Support leadership and teams with day-to-day coordination and administrative need
  • Maintain accurate digital records, shared drives, and internal systems
  • Help prepare reports, summaries, and internal communications
  • Maintain contact lists, templates, and standardized documents
  • Update and maintain procedures in all areas of the company
  • Support internal processes and continuously improve administrative workflows
  • Assist with company events, training sessions, and internal initiatives
  • Act as a central point of coordination between teams to ensure information flows smoothly
  • Handle confidential information with professionalism and discretion

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