Clerk Services Coordinator

Clerk Services Coordinator

(Posting # T)

Department:
Corporate Services

Division:
Clerks

Location:
Civic Centre

Status:
Temporary, Full Time (January – November 2026)

Hours of Work:
35 hours per week

Number of Positions:
1

Annual Salary:
$38.00 per hour

Date Posted:
December 24, 2025

Date Closing:
January 7, 2026

Come work with us

Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive, forward-thinking organization focused on continuous improvement, innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career.

Position Purpose

Responsible for processing Freedom of Information requests and responding to Freedom of Information inquiries in accordance with relevant legislation; administering and coordinating all activities related to Keswick Cemetery and Cooke's Cemetery including interment arrangements, maintenance of cemetery records and sale of plots; assisting Town Clerk and Deputy Clerk in conducting municipal elections and by-elections; registering deaths and marriages; and responding to enquiries from public, staff and government agencies. For full details, please see attached job description.

Minimum Qualifications

• Formal academic training, equivalent to a two (2) year diploma program in Business Studies, Public Administration or related discipline or equivalent approved combination of education and experience.
• Two (2) years previous municipal experience.
• Working knowledge of the Municipal Freedom of Information and Protection of Privacy Act, the Marriage Act, the Vital Statistics Act, the Funeral, Burial and Cremation Services Act, the Municipal Elections Act, the Municipal Act, and the Planning Act.
• Excellent administrative, organizational, communication, multi-tasking, interpersonal, time management, report writing, problem solving and minute-taking skills.
• Working knowledge of TOMRMS and eSCRIBE will be an asset.

How to apply

Qualified applicants are invited to submit a resume and cover letter, identifying the Job Title and Job ID#. Please apply by visiting the no later than 11:59 pm on the closing date. The assessment process may include a practical test and/or interview.

Committed to diversity and a barrier-free environment

The Town of Georgina is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We encourage applications from people with disabilities and will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Team if you require an accommodation(s) and we will work with you to meet your needs throughout any stage of the process. Please be advised that this information will be treated in a confidential manner.

We thank all candidates for their interest, however only those being considered will be contacted.

Personal information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection. Further information concerning the collection of personal information should be directed to the Human Resources Manager, Town of Georgina, 26557 Civic Centre Road, Keswick, ON L4P 3G

JOB DESCRIPTION

Title:
Clerk Services Coordinator

Position #:
1452

Department:
Corporate Services

Employee Group:
Non-Union

Date Created:
November 2025

Reports To:
Deputy Clerk

Position Summary

Responsible for administering and coordinating all activities related to Keswick Cemetery and Cooke's Cemetery including interment arrangements, maintenance of cemetery records and sale of plots; assisting Town Clerk and Deputy Clerk in conducting municipal elections and by-elections; responding to enquiries from public, staff and government agencies; and assisting with general daily administration of the Clerk's Division.

Responsibilities

• Administers and coordinates activities related to Keswick Cemetery and Cooke's Cemetery, including maintenance of cemetery records, interment arrangements and liaising with funeral directors, cemetery boards, monument dealers and the public in accordance with the Funeral, Burial and Cremation Services Act;
• Prepares, administers and coordinates all legal contracts and interment rights, sales, re-sales and associated documentation as per legislated requirements under the Funeral, Burial and Cremation Services Act;
• Works with families to coordinate the ordering of columbarium and scattering garden plaques/markers;
• Responds to inquires related to cemetery fees, Cemetery Bylaw regulations and the Funeral, Burial and Cremation Services Act;
• Maintains an up-to-date inventory of sold burial plots and interments;
• Ensures the Public Register is accurate and up-to-date;
• Responds to inquiries from and liaises with the general public, internal staff, members of Council and other levels of government, on the telephone, in person and through written correspondence regarding
• Assists with coordinating civil wedding ceremonies, including processing ceremony fees, tour of Council Chambers, explaining of the ceremony, script/vows and options available and booking an officiant to perform the ceremony;
• Assists with entering information into Vital Statistics database;
• Provides backup to the Committee Services Coordinator including coordination of meetings, agenda preparation and distribution and preparation of minutes;
• Assists the Deputy Clerk with processing the Sale of Surplus Land, including preparation of notices, forms and correspondence as requested;
• Assists the Deputy Clerk with insurance related processes;
• Assists the Deputy Clerk with preparing, photocopying and mailing of public notices in accordance with the Planning Act;
• Provides counter assistance to the Licensing Coordinator with all aspects of licensing on a daily basis and relieves other support staff within the Division during holidays, breaks, lunch periods and other absences;
• Provides general administrative assistance to the Clerk's Division;
• Assists the Town Clerk and Deputy Clerk in conducting municipal elections and by-elections;
• Participates in the Town's Health & Safety program and follows safety practices in work methods and procedures. Observes and complies with all relevant health and safety regulations;

The foregoing is intended to outline the general description of the duties and responsibilities for this position. It is not intended nor should it be interpreted as a complete description. The Town of Georgina reserves the right to amend this position description at any time provided that such change does not represent a substantive change in the purpose or essential nature of the position.

Minimum Qualifications

• Formal academic training, equivalent to a two (2) year diploma program in Business Studies, Public Administration or related discipline or equivalent approved combination of education and experience.
• Two (2) years previous municipal experience.
• Working knowledge of the Municipal Freedom of Information and Protection of Privacy Act, the Marriage Act, the Vital Statistics Act, the Funeral, Burial and Cremation Services Act, the Municipal Elections Act, the Municipal Act, and the Planning Act.
• Working knowledge of TOMRMS and eSCRIBE will be an asset.
• Thorough working knowledge of Microsoft Windows and Office applications.
• General knowledge of municipal elections processes.
• Excellent administrative, organizational, communication, multi-tasking, interpersonal, time management, report writing, problem solving and minute-taking skills.
• Ability to demonstrate tact and discretion in handling matters of a confidential or politically sensitive nature, and to maintain confidentiality. Ability to cope with interruptions, exercise discretion and good judgment. Possess a high level of initiative, personal integrity and experience dealing with emotionally charges situations, including grief.
• Ability to work outside of regular office hours as required.
• Up to Six (6) months period of adjustment, orientation and adaptation on the job.