Tradeshow Event Coordinator

3 days ago

Terrace BC, Canada Terrace & District Chamber of Commerce Full time

Term: Contract position

Reports To: Chamber Board of Directors and Administration

Position Summary:

The Tradeshow Event Coordinator will lead a Chamber Trade Show Team and is responsible for planning, coordinating, and executing the Chamber's Tradeshow Expo in collaboration with K5T. This role serves as the single point of contact for all event-related stakeholders, including vendors, sponsors, partners, and collaborators. The Coordinator will manage logistics, timelines, communications, and deliverables to ensure the event is executed professionally, on time, and within budget.

This role requires strong event management experience, excellent communication skills, and the ability to work independently within a defined governance structure. You will work with Administration to set up registrations within our Platform, GlueUp.

Key Responsibilities

Event Planning & Execution

  • Develop and manage a detailed event workplan, timeline, and task list
  • Coordinate all logistical aspects of the Tradeshow, including:
  • Venue coordination
  • Floor plans and exhibitor layouts
  • Load-in/load-out schedules
  • Equipment, signage, and materials
  • Ensure the event aligns with the approved scope, scale, and budget

Vendor, Sponsor & Exhibitor Coordination

  • Act as the sole point of contact for all vendors, sponsors, exhibitors, and external partners
  • Manage exhibitor and sponsor communications, contracts, and confirmations
  • Coordinate sponsorship deliverables and ensure commitments are met
  • Respond promptly and professionally to stakeholder inquiries

Partner & Stakeholder Coordination

  • Liaise with partner organizations (e.g., K5T) as directed by the Board/Executive Director
  • Ensure roles, responsibilities, and expectations are clearly communicated and adhered to
  • Escalate issues or risks to the Board/Executive Director in a timely manner

Budget & Reporting

  • Track event-related expenses and revenues against the approved budget
  • Identify potential financial risks and flag them early
  • Provide regular progress updates to the Board and Executive Director
  • Prepare a post-event summary report, including outcomes, challenges, and recommendations

Communications & Governance

  • Ensure consistent, approved messaging across all event communications
  • Maintain clear documentation of decisions, commitments, and timelines
  • Operate within the Chamber's governance and reporting structure at all times

Required Qualifications & Experience

  • Proven experience coordinating events, trade shows, conferences, or large-scale community events
  • Strong organizational and project management skills
  • Excellent written and verbal communication abilities
  • Experience working with sponsors, vendors, and multiple stakeholders
  • Ability to work independently, manage competing priorities, and meet tight deadlines
  • High level of professionalism, discretion, and accountability

Preferred Assets

  • Experience working with nonprofit organizations, boards, or chambers of commerce
  • Familiarity with sponsorship sales and exhibitor management
  • Knowledge of event budgeting and financial tracking
  • Local or regional stakeholder familiarity (asset, not required)

Application Details

Please submit your resume to

Applicants are asked to include three references.

We appreciate serious inquiries only, as this is a time-sensitive role.

Job Type: Fixed term contract

Contract length: 4 months

Pay: From $8,500.00 per year

Benefits:

  • Profit sharing

Work Location: In person

  • Event Coordinator

    2 weeks ago

    Vernon, BC VT P, Canada Wize Buyz Full time

    Job OverviewWe are seeking a dynamic and organized Event Coordinator to join our team. The ideal candidate will be responsible for planning, executing, and overseeing a variety of events to ensure seamless experiences for clients and guests. This role requires excellent communication, organizational skills, and a passion for delivering exceptional service....

  • Assistant Event Coordinator

    4 weeks ago

    Vancouver, BC, Canada Investor.Events Full time

    Company Description Investor.Events is a full-service event production company dedicated to connecting public companies with the investment community through meticulously planned and impactful experiences. Having hosted over 100 successful investor-focused events across North America, we excel in creating professional platforms that foster meaningful...

  • Assistant Event Coordinator

    4 weeks ago

    Vancouver, BC, Canada Investor.Events Full time

    Company Description Investor.Events is a full-service event production company dedicated to connecting public companies with the investment community through meticulously planned and impactful experiences. Having hosted over 100 successful investor-focused events across North America, we excel in creating professional platforms that foster meaningful...

  • Assistant Event Coordinator

    4 weeks ago

    Vancouver, BC, Canada Investor.Events Full time

    Company Description Investor.Events is a full-service event production company dedicated to connecting public companies with the investment community through meticulously planned and impactful experiences. Having hosted over 100 successful investor-focused events across North America, we excel in creating professional platforms that foster meaningful...

  • Events Coordinator

    1 week ago

    Port Moody, BC VH C, Canada City of Port Moody Full time

    Job Number:J Job Title:Events Coordinator (TPT)Job Type:Temporary Part-TimeDate Posted:January 14, 2026Closing Date:January 31, 2026Job Category:Cultural Services (incl. Theatre)Branch/Location Office:City HallCity:Port MoodyProvince / State:British ColumbiaSalary Range:$ $41.35/HourThe temporary, part-time Events Coordinator is responsible for leading the...

  • Office & Events Coordinator

    1 week ago

    Langley, BC, Canada The Message Canada Full time

    Role: Office & Events CoordinatorLocation: Langley, BCReports to: Director of Operations and DevelopmentPosition Type: Permanent and Part-Time (3 days per week)Ministry & Position OverviewThe Message Canada is part of a worldwide movement that helps churches share the love of Jesus Christ in their communities, across Canada, through:Community Transformation:...

  • Marketing & Events Coordinator

    1 week ago

    Pemberton, BC, Canada Sunstone Golf Club Full time

    Position Overview The Marketing & Events Coordinator oversees marketing communications and supports all member, public, and group events at Sunstone Golf Club.Key ResponsibilitiesMarketing & CommunicationsUpdate and maintain the WIX websiteCreate and send marketing emails to members and the publicDesign wedding guides, pricing sheets, posters, and other...

  • Events & Programs Coordinator

    2 weeks ago

    Gibsons, BC, Canada Nicholas Sonntag Marine Education Center Full time

    BackgroundThe Gibsons Community Building Society (GCBS) is a not-for-profit society that operates the Gibsons Public Market (GPM) and the Nicholas Sonntag TidePools Aquarium. Gibsons Public Market is a vibrant hub of coastal life. It is a community project that inspires and supports economic activities in the region and is a destination for Sunshine Coast...

  • Event Coordinator

    2 weeks ago

    Tofino, BC, Canada Elope Tofino Full time

    About Us:Elope Tofino specializes in all-inclusive micro weddings and elopements on the breathtaking West Coast of Vancouver Island. We create seamless, stress-free celebrations for couples, handling everything from planning and vendor coordination to décor and day-of execution. Our work is personal, boutique, and unforgettable—just like the experiences...

  • Sales Coordinator

    3 days ago

    Burnaby, BC VA X, Canada Wizard Screen Solutions Full time

    About Wizard Screens and ShadesWizard Screens and Shades is a Canadian manufacturer of premium retractable, motorized, and custom screening solutions. For over 25 years, we've worked with homeowners, contractors, designers, and OEM door manufacturers to deliver products known for innovation, quality, and durability. As we expand across BC, Canada & the USA,...