Sales Coordinator

About Wizard Screens and Shades

Wizard Screens and Shades is a Canadian manufacturer of premium retractable, motorized, and custom screening solutions. For over 25 years, we've worked with homeowners, contractors, designers, and OEM door manufacturers to deliver products known for innovation, quality, and durability. As we expand across BC, Canada & the USA, we're looking for a high-potential Sales Coordinator to support growth across the province.

About the Role

The Sales Coordinator plays a critical role in supporting Wizard's sales operations across all business segments, including homeowner sales, dealer accounts, builders, and OEM partners. This is a fast-paced, detail-focused role ideal for someone who is highly organized, proactive, and comfortable supporting multiple sales staff.

You will help keep the sales & order pipeline flowing, prepare proposals, support dealer communication, assist with tradeshow preparations, provide reporting and ensure that the sales team has everything they need to move deals and orders forward.

Key Responsibilities are listed below but not limited to. Other duties may be required based on the business needs.

Sales Operations & Support

• Act as a primary point of contact for dealers, local wholesalers, homeowners, and internal sales staff for order and product coordination
• Prepare quotes, proposals, product details, and sales materials.
• Support the outside sales team by managing follow-ups, appointment confirmations, and documentation.
• Manage leads and pipeline movement in HubSpot CRM including all tradeshow follow up
• Maintain dealer records, builder contacts, and customer files.
• Assist with RFPs, bid documents, and trade show administration.
• Assist Marketing with sales materials and back up as required.

Customer & Dealer Communication

• Act as a professional point of contact for local wholesalers, dealers, homeowners, and builder partners.
• Oversee and manage relationships of local Wholesale clients
• Respond to inquiries, provide product information, and coordinate with the sales team.
• Help onboard new dealers with product materials, training links, and documentation.
• Schedule meetings, demos, and site visits for sales reps.

Process & Reporting

• Support marketing and sales alignment, ensuring lead handoff and tracking are accurate.
• Prepare weekly, monthly, and quarterly reporting on sales / marketing activity
• Maintain updated price lists, dealer matrices, and sales collateral.
• Assist in coordinating trade shows, dealer events, and product training sessions/events.

Product, Installation & Technical Coordination

• Work with production, installation, and customer service to ensure smooth project flow.
• Create job files and ensure required details (photos, measurements, product selections) are gathered.
• Track orders through the manufacturing process and update sales reps where needed.

Qualifications

Must-Haves

• Strong organizational and administrative skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office; familiarity with CRM systems (HubSpot preferred).
• Customer-first mindset with strong attention to detail.
• Exceptional customer service skills

Nice to Have

• Experience in sales support, office administration, or customer service.
• Experience in construction, home improvement, manufacturing, or B2B sales support.
• Understanding of sales processes, quoting, or project coordination.
• Knowledge of screens, shades, door systems, or related products.

What Wizard Provides

• Professional training in sales, product knowledge, and operations.
• All required tools and systems, including CRM and quoting templates.
• A collaborative and supportive work culture.

Job Type: Full-time

Pay: $39,324.94-$65,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Application question(s):

• What is your working status in Canada?
• Can you commute to Burnaby daily
• When would you be available to start working

Work Location: In person