Program Assistant

4 days ago

Kitchener, Ontario, Canada St. Joseph Home Care Full time
Program Assistant
St. Mary's Health Number of Openings: Division: St. Mary's Health @Home Full/Part Time/Casual: Part-Time Program: St. Mary's Health Regular/Temporary: Regular Location: St. Mary's Clinic
Kitchener Union: Non Union Hours of Work: Tuesdays & Thursdays
9am-5pm Posting Date: November 14, Closing Date: Until Filled Wages: $18.77-$ French Language Skill Requirement: N/A This posting is for a current vacancy. POSITION SUMMARY:
The Program Assistant is an administrative resource providing general clerical and admin support to various clinical programs. The Program Assistant is responsible for data entry, collection of data, running reports, internal customer service, and other administrative tasks. The program assistant is also responsible for the scheduling of the clinical field staff, assisting with payroll processing, and being the first point of contact for clinical field staff inquiries. Additional responsibilities may include organization of events, ordering equipment / supplies, or participating on committees.

The program assistant will assists other Clinical Managers in the successful day to day operation of the program.

CORE DUTIES AND RESPONSIBILITIES
  • Performing general clerical functions (typing, filing, copying, faxing, correlating etc.)
  • Transferring information from various sources into computer software (eg. Procura, Excel)
  • Using software to run reports and generate information as requested
  • Preparing letters, notices and other general documents for use in the Program
  • Entering data into pre-established templates, spreadsheets and other forms
  • Generating new reports, summaries, lists and forms as needed
  • Coordinating program scheduling of field staff hours
  • Fielding clinical staff calls regarding scheduling, relaying scheduling information to Clinical Managers
  • Performing the data entry function as related to payroll information at the program level
  • Collaborating with the Clinical Managers and/or the Payroll Coordinator in the accurate and efficient processing of payroll related information
  • Performing general reception and phone duties within the program
  • Assisting with program documentation, file management, mail and/or deliveries
  • Working with team members to find continuous improvement initiatives and actions, making suggestions and offering team input
  • Assisting other staff members in the execution of their duties as required
  • Assisting with various program audits and surveys (hand hygiene audits, client satisfaction survey etc.)
  • Ordering program supplies, as directed by the Clinical Managers
  • Participating in program discussions, working groups, committees or other collaborative activities
  • Following standard program procedures
  • Participating in special projects
  • Other duties as required or requested
CORE COMPENTENCIES
  • Regularly demonstrates our mission, vision and values:
    1. Support compassionate care, faith and diversity
    2. Deliver quality care, pursue and share knowledge, respect diversity, remain faithful
    3. Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry
  • Ability to work cooperatively with others; sharing information and utilizing the information from others
  • Actively promotes a healthy, supportive and inclusive work environment
  • Proactively contributes to initiatives, supporting and encouraging positive change
  • Ability to demonstrate effective decision making within the scope of the role
  • Skilled at thinking about creative solutions to everyday problems
  • Solid team based approach to every day work activities
  • Good communication skills both verbal and written, with an excellent customer service mind set
  • Positive and professional, with a "can do" attitude
  • Willingness to regularly go the extra mile and actively support co-workers
  • Ability to follow direction and listen to instruction
  • Proven ability to be detailed oriented
  • Maintaining on-going compliance to corporate policies and procedures, health and safety regulations, and relevant external standards
  • Participating in both internal and external training requirements
  • Participating in quality improvement initiatives
  • Maintaining the privacy and confidentiality of all personal health records (including both client and personal), and following all the privacy and confidentiality requirements of any and all electronic medical record systems used (including but not limited to Procura and HPG)
KEY EDUCAITON AND EXPERIENCE
  • Medical Terminology Diploma, preferred
  • 1-2 years previous administrative related experience, required
  • Basic understanding of Microsoft Office and Excel software, required
  • Previous experience working in a similar Admin Assistant or Clerical role, an asset
  • Experience working in a non-profit and/or unionized environment, an asset
  • Previous scheduling experience, required
  • Basic knowledge of scheduling software, and asset
St. Joseph's Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.
If you require any accommodations during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.

  • Program Assistant

    7 days ago

    Kitchener, Ontario, Canada St. Joseph Home Care Full time

    Program AssistantSt. Mary's HealthNumber of Openings:1Division:St. Mary's Health @HomeFull/Part Time/Casual:Part-TimeProgram:St. Mary's HealthRegular/Temporary:RegularLocation:St. Mary's ClinicKitchenerUnion:Non UnionHours of Work:Tuesdays & Thursdays9am-5pmPosting Date:November 14, 2025Closing Date:Until FilledWages:$18.77-$28.55French Language Skill...

  • Program Assistant

    1 week ago

    Kitchener, Ontario, Canada Region of Waterloo Full time

    Program Assistant (Project Management)Job Number: 3640Job Type: Full-TimeLocation: 150 Frederick St - Regional Admin HeadquartersJob Category: AdministrationNumber of Positions: 1Department: Facilities Project ManagementDivision: Engineering and Environmental ServicesHours of Work: 35Union: CUPE 1883Grade: CUPE 1883 Grade 006Salary Range: $ $34.24 per...

  • Youth Program Assistant

    2 weeks ago

    Kitchener, Ontario, Canada Coalition of Muslim Women of KW Full time

    Job Type:Part-time – Contract (6 months)Hours:15 hours/weekCompensation:$23.00/hourWork Environment:On-siteReports to:Youth Program CoordinatorLocation:Region of WaterlooAnticipated start date:As soon as possibleAbout the Coalition of Muslim Women of KW (CMW)Founded in 2010 by a small group of passionate Muslim women, the Coalition of Muslim Women of KW...

  • Ontario Programs Manager

    1 week ago

    Kitchener, Ontario, Canada Mennonite Central Committee (MCC) Full time

    Canada, Ontario, KitchenerApplications due: 01 Dec, 2025Job SynopsisThe Ontario Programs Manager provides strategic leadership and oversight for MCC Ontario's programs, supervising a team of Program Coordinators and technical experts. This full-time, salaried role is responsible for visioning, planning, monitoring, evaluating, reporting, and budgeting for...

  • Infrastructure Program Analyst

    7 days ago

    Kitchener, Ontario, Canada Region of Waterloo Full time

    The RoleAssists, participates in, and administers infrastructure asset-specific maintenance, capital programs, and consultant contracts. Assists in the ongoing implementation, operation, and maintenance of data and systems to support the management of water assets and delivery of capital programs, including administration of divisional software and related...

  • Director of Programs and Clinical Services

    7 days ago

    Kitchener, Ontario, Canada Lisaard and Innisfree Hospice Full time

    Are you passionate about making an impact in your community? Do you have excellent organizational skills, attention to detail, and strong communication skills? We are seeking a highly motivated, detail-oriented Director of Programs and Clinical Services to support our team.Key Responsibilities ·Provide strong, visible clinical leadership to the...

  • Grid Transformation Program Lead

    7 days ago

    Kitchener, Ontario, Canada The MEARIE Group Full time

    Grid Transformation Program LeadEnova Power Corp. is the trusted energy provider, dedicated to delivering safe and reliable energy solutions that power our communities forward.Serving more than 160,000 residential and business customers in the City of Kitchener and Waterloo, Township of Woolwich, Wilmot, and Wellesley, Enova Power Corp. is the 7th largest...

  • Ontario Programs Development Associate- Kitchener Ontario

    5 days ago

    Kitchener, Ontario, Canada Mennonite Central Committee (MCC) Full time

    Canada, Ontario, KitchenerApplications due: 13 Jan, 2026Job SynopsisWorking in support of the Ontario Programs team, the full time Ontario Programs Development Associate will play a key role in program monitoring, evaluation, and reporting (PMER) as well as being the event coordinator (planning and logistics) for Program events and workshops. This role...

  • Recreation Assistant

    3 hours ago

    Kitchener, Ontario, Canada Region of Waterloo Full time

    Recreation Assistant (Resident Care)Job Number: 3691Job Type: Temporary Part-TimeTemporary Contract Length: Up to 8 monthsLocation: 247 Franklin St N - Sunnyside HomeNumber of Positions: 1Division: Community ServicesHours of Work: 46.5 hours biweekly, , , Week 1: Sun, Tues, ThursWeek 2: Tues, Thurs, FriWeek 3: Mon, Tues, ThursWeek 4: Tues, Thurs, SatPioneer...

  • Fundraising Assistant

    1 week ago

    Kitchener, Ontario, Canada Lisaard and Innisfree Hospice Full time

    Are you passionate about making an impact in your community? Do you have excellent organizational skills, attention to detail, and strong communication skills? We are seeking a highly motivated, detail-oriented Fundraising Assistant to support our Development Team.Key Responsibilities· Maintain consistent, professional communication and build strong...