Human Resources Administrative Specialist

4 days ago

Montreal, Quebec, Canada Infotree Global Solutions Full time

Job Title: Human Resources Administrative Analyst

Duration: 6 Months (Possibility of extension)

Location: Montréal, QC

Description:

The HR Excellence Center focus on the Employee Journey model and provide HR support and operational excellence to both current staff and new joiners:

  • Employee On-Boarding for new hires, including international mobility.
  • Workforce Administration/Employee Data Management.
  • Employee Inquiries/HR case management tool.
  • Data Governance.
  • I-9 Immigration Compliance (US only).

Responsibilities

Employee On-Boarding

  • Act as primary the point of contact for new joiners to ensure a positive Employee Experience.
  • Partner closely with our different teams to issue offer letters.
  • Enter required data into HR systems to ensure and arrange systems access and a smooth transition
  • Workforce Administration (employee information and data management)
  • Collaborate with HR stakeholders to support onboarding of new joiners and validation of employee data in HR information systems.
  • Responsible for the administration of employee data attributes in HR systems.
  • Ensure systems (PeopleSoft, SPEAR, etc.) are aligned and/or reconciled.
  • Support operational tasks for leavers.

Employee Inquiries

  • Act as point of contact for HR policy questions as needed.
  • Partner with Benefits team to ensure the proper handling of life events, leaves of absence and additional programs.
  • Act as subject matter expert for Employee Handbook.

I-9 Immigration Compliance (US only)

  • Ensure this critical step is handled for new joiners in an accurate and timely manner
  • Similarly assist, when needed, for any required re-verification of existing staff

Data Governance

  • Ensure strict respect of Data Governance Principles across all HR IT systems and databases.
  • Support internal and external data auditing, on a regular and ad hoc basis.
  • Ensure the management of the team mailbox and case management tool as assigned.
  • Responsible for the management of the HR emergency phone line.

Qualifications

  • Bachelor's degree or higher in Human Resources, Business Administration, or related field-social sciences.
  • 1 to 3 years of HR experience preferred.
  • High attention to detail.
  • Ability to adapt, understand and follow processes and work well independently and in a team environment.
  • Client service-oriented mindset.
  • Excellent written and verbal communication.
  • Demonstrate ability to effectively collaborate and communicate with the respective HR and Business stakeholders.
  • Ability to work as part of a multicultural team.
  • Proficient in Microsoft office suite.
  • English and French language is required.

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