Human Resources Coordinator

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference

Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

We are an organization operating in a dynamic and collaborative environment, supporting a community of professionals and researchers. We place great importance on high standards, employee experience, and the continuous improvement of our human resources practices.

Position summary
Reporting to the Human Resources Supervisor, the incumbent is responsible for the administration and coordination of human resources activities.
They handle the operational and transactional management of HR files throughout the employee and research trainee (student) lifecycle, ensuring the delivery of high-quality service to employees and internal partners.

This position is ideal for a structured, service-oriented individual who wishes to work in a dynamic HR environment, with exposure to a variety of processes.

General Duties
HR Administration and Employee Lifecycle

• Create, update, and maintain employee and research trainee (student) records in the Human Resources Information System (HRIS), including hires, terminations, status changes, salary, job title, cost center, etc.

• Manage certain leaves of absence, such as QPIP leave and unpaid leave, including tracking requests and updating employee records.

• Ensure accurate maintenance of electronic employee files, including scanning and archiving documents.

• Prepare employment verification letters, insurance certificates, and other administrative documents.

• Complete and follow up on various forms related to pension plans.

• Manage the administration of group insurance plans, including employee enrollment, coverage changes, and responding to inquiries.

Support for Employees and Internal Partners

• Respond to inquiries from employees, research trainees, managers, and researchers regarding payroll, benefits, volunteers, HR policies and procedures, training, and required documentation.

• Follow up with researchers, delegates, employees, and trainees to ensure compliance and the completeness of files.

Payroll and Reporting

• Work closely with the Payroll Department to provide information, validate hours worked, and review overtime.

• Assist the Payroll Department in correcting manual or system-related errors.

• Generate and analyze HR and payroll reports for administrative and monitoring purposes.

Continuous Improvement and Projects

• Participate in cross-functional HR projects aimed at improving processes, the employee experience, or HR tools.

• Perform any other related tasks or attend meetings as required by the division.

Website of the organization

Coup d'oeil video

Education / Experience

Education: Diploma of College Studies (DEC)
AEC or DEC in a related field (e.g., Accounting and Management Techniques – HR profile, or Human Resources Management Support).

Work Experience:

• Minimum of three (3) years of relevant experience in an HR coordination or support role.

• Experience with a payroll system and/or a Human Resources Information System (HRIS).

Required Skills

• Bilingualism required (excellent command of both French and English, written and spoken),

• Excellent communication and interpersonal skills,

• Strong organizational skills, ability to manage multiple priorities, and meet deadlines,

• Attention to detail, thoroughness, and discretion,

• Autonomy, resourcefulness, and a collaborative mindset,

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Access is an asset).

Additional information

Status : Full-time.
Pay Scale: $44, $82, Commensurate with education & work experience.
Work Arrangement: Hybrid – 2 days per week on-site.
Work Shift: 35-hour workweek, Monday to Friday.
Work Site: Downtown Montreal (2155 Guy Street).
What We Offer:

• A supportive, collaborative, and well-structured work environment

• Exposure to a variety of HR files and engaging projects

• Conditions that promote a healthy work–life balance
We thank all applicants for their interest. Only those selected for an interview will be contacted.

***If you wish to include a cover letter, please attach it with your resume in one document. ***

Why work with us?

• 4-week vacation, 5th week after 5 years,

• Bank of 12 paid days (personal days and days for sickness or family obligations),

• 13 paid statutory holidays,

• Modular group insurance plan (including gender affirmation coverage),

•Telemedicine,

• RREGOP (defined benefit government pension plan),

• Training and professional development opportunities,

• Child Care Centres,

• Corporate Discounts (OPUS + Perkopolis),

• Competitive monthly parking rate,

• Employee Assistance Program,

• Recognition Program,

• Flex work options and much more

To learn more about our benefits, please visit

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact,

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