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Administrative Assistant/Receptionist

5 hours ago

Calgary AB TA P, Canada CLI College Full time

Company Overview

CLI College is committed to transforming lives through education. With over 24 years of experience, we focus on delivering high-quality educational programs that help students reach their academic and career aspirations.

Summary

The 'Receptionist and Administrative Assistant' role at CLI College in Calgary offers an exciting opportunity to be the welcoming face of our institution. You will support daily administrative operations, ensuring a smooth and professional environment for students and staff.

Responsibilities

  • Execute assigned administrative tasks promptly and with a high degree of accuracy.
  • Responsible for being the first point of contact and liaison for CLI College. Greet visitors to the organization in a professional and friendly manner.
  • Provide administrative assistance to the Campus Manager.
  • Demonstrates proficiency in computer applications, including Windows and Microsoft Office Suite, Canva, and CRM software
  • Address phone inquiries accurately, demonstrating excellent phone etiquette in a timely and courteous manner.
  • Strong customer service skills and the ability to work with a diverse client population.
  • Data entry and upkeep of the organization's databases, ensuring a high level of accuracy
  • Responsible for inventory control and office equipment maintenance coordination.
  • Assist with monitoring calendars, tracking deadlines, and compiling documentation as required.
  • Assist with photocopying, computer projects, researching, and troubleshooting as required.
  • Provide support to instructors and staff
  • Professionalism with a strong work ethic, critical thinking skills, and problem-solving abilities is essential.
  • Demonstrate strong English, proficient verbal communication, and excellent listening skills.
  • Prepare, maintain, and audit student records and ensure that they meet regulatory requirements regularly.
  • Assist with students' onboarding.
  • Provide computer assistance to students as needed.
  • Maintain and record student attendance.
  • Prepare student admission packages and promotional materials.
  • Facilitate and arrange student practicum placements.
  • Work with students by assisting and updating student resumes.
  • Administration of admission exams to new students
  • Perform other related duties to promote the quality of the student experience.

Job Type: Full-time

Pay: $22.00-$25.00 per hour

Expected hours: 40 per week

Work Location: In person