Bookkeeper/Administrative Assistant

2 weeks ago

Scarborough Village, Ontario, Canada LiquidWebmasters Full time

We're hoping that you can start work in early January 2026

Overview

We are seeking a detail-oriented and organized Administrative Assistant to support our finance and office operations. The ideal candidate will have experience with Quickbooks & Payroll and bookkeeping processes, ensuring smooth daily administrative functions. This role offers an opportunity to work in a dynamic environment, contributing to the efficiency of our financial management and administrative workflows.

Role Summary

The Bookkeeper is responsible for the day-to-day accounting and administrative financial tasks of the company. This role supports internal operations while working closely with external accountants to ensure accurate and compliant financial reporting.

Key Responsibilities

Accounting & Recordkeeping

 Enter daily financial transactions into QuickBooks

 Maintain accurate and timely bank and credit card records

 Process accounts payable and accounts receivable

 Maintain organized digital accounting records and supporting documentation

 Assist with inventory tracking and transaction support

Reconciliations & Support

 Prepare preliminary monthly bank reconciliations

 Assist in identifying discrepancies and missing documentation

 Support month-end close activities under CPA guidance

Payroll Support

 Collect and submit payroll inputs (hours, changes, onboarding data)

 Liaise with external accountants regarding payroll processing

 Maintain payroll documentation and employee records

Compliance Support

 Assist with preparation of information required for GST/HST filings

 Support year-end financial and tax preparation activities

 Respond to information requests from external accountants

Qualifications & Skills

 Prior bookkeeping experience preferred

 Experience with QuickBooks Online or Desktop

 Strong attention to detail and organization

 Ability to follow established processes and controls

 Comfortable working with external accountants and advisors

 Discretion and professionalism when handling financial information

** Applicants with cars will be preferred, as the role may require working at our many locations **

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 38 per week

Work Location: In person

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