Office Administrator

7 days ago

Burlington ON LN M, Canada Barnard & Speziale Design Full time

Job Overview

This role is ideal for an experienced administrative professional who is organized, detail oriented, and enjoys working in a creative environment. l You will play a key role in ensuring smooth communication between the design team, clients, suppliers, and accounting

Responsibilities

  • Act as liaison between the design team and suppliers, ensuring clear communication and timely follow-ups
  • Manage accounts receivable and payable, including invoicing and reconciling payments
  • Prepare and track purchase orders and client contracts
  • Follow up on product and material orders, updating status reports and delivery timelines.
  • Direct communication and coordination with delivery companies ensuring items are received, prepared and delivered.
  • Maintain accurate records and provide weekly updates to company CFO
  • Manage and restock office library, office supplies and ensure smooth daily office and library operations.
  • Communicate professionally with clients and vendors
  • Welcome clients and suppliers for meetings - including assisting design team for meeting preparation
  • General administrative tasks

Skills

  • Minimum 5 years of experience in an administrative role
  • Strong organization and time management skills
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office
  • Experience with Quickbooks is an asset
  • Ability to prioritize tasks and manage multiple responsibilities with minimal supervision
  • Valid drivers license and vehicle required.

Join us as an Office Manager where you will play a crucial role in maintaining an organized workplace that supports our team's success. Your contributions will be essential in fostering a positive environment that drives productivity.

Job Types: Permanent, Part-time

Pay: $24.00-$26.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Burlington, ON L7N 3M6: reliably commute or plan to relocate before starting work (required)

Experience:

  • administration : 3 years (preferred)

Language:

  • English (required)

Work Location: In person

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