Administrative Assistant, 18-Month Contract

4 days ago

Edmonton, Alberta, Canada Ledcor Full time
As the Administrative Assistant you will provide centralized administrative support to operating groups and shared services through tasks involving procurement, organization, collaboration, and communication. In this role you are essential for delivering excellent customer service and ensuring consistency in common processes.

This is an 18-month contract role that provides health, dental and vacation benefits. Join our Office Services team in Edmonton today

Essential Responsibilities:

  • Responsible for supporting Finance with the weekly cheque run for the region, including sorting and distributing cheques and coordinating with signing officers to ensure all cheques are handled in accordance with established guidelines
  • Administers multiple mobility accounts to support operations and shared services including purchasing hardware, monitoring usage and addressing overages
  • Assists administrative teams with managing records archived at third-party warehousing facilities to ensure compliance with company guidelines
  • Provide relief coverage for Office Services and Facilities team roles as such as sorting and distributing mail, managing courier deliveries, maintaining office supply inventory, assisting with reception duties, handling minor maintenance requests, and providing accounting support for vendor payments
  • Liaises with Office Services to provide support for internal, employee-focused events
  • Support tasks may include coordinating event logistics, assisting with event setup and takedown, arranging catering, managing fundraising sales, administering auctions, tracking participation, and helping with communications and reporting

Qualifications:

  • Minimum of two years' administrative experience
  • Strong customer service background in a professional office environment
  • Skilled in data entry, reporting, filing, scheduling, and general office communications
  • Experience coordinating with contractors, suppliers, and internal departments
  • Advanced proficiency in MS Office with the ability to learn new systems quickly
  • Strong multitasking and prioritization skills in fast-paced settings
  • Effective problem-solving abilities with a solutions-focused mindset
  • Excellent verbal and written communication skills
  • Highly organized with strong attention to detail and deadline awareness
  • Team-oriented, self-motivated, and able to work collaboratively with others

Working Conditions:

  • Office based position

Additional Information

The Ledcor Group of Companies is one of North America's most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.  

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.

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