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HR Assistant – 3 Month Contract
2 weeks ago
Position Title: HR Assistant – 3 Month Contract
Work Locations – Ellerslie, Gateway, Leduc North, Mayfield, South East, Roper Road, Express South
Reports To: Remote HR Generalist and Owner
Position Summary
We are seeking a reliable, organized, and people-focused HR Assistant to support day-to-day HR operations across 7 (seven) auto body shop locations (approximately 100 employees) around Edmonton and Leduc. This is an on-site role that requires the successful candidate to start and end the day at one location per day (travel between shops may be required if the presence is required) and a strong comfort level working in a fast-paced, hands-on automotive environment.
The HR Assistant reports directly to the remote HR Generalist and works collaboratively with our external HR consulting provider, who offers documentation and compliance support. This role is essential in ensuring smooth HR operations, positive employee interactions, and consistent communication across all locations.
Key Responsibilities
HR Administration (40%)
- Facilitate onboarding for new employees, including collecting required documentation (tax forms, new hire packages, benefits enrollment, etc.).
- Maintain and update employee personnel files on our HR System and OneDrive.
- Support team leaders in scheduling and be present for employee pre-90 days review and annual performance appraisals.
- Prepare and organize HR documents.
- Perform general office duties (scanning, faxing, filing, laminating).
Operational Support (40%)
- Act as a HR Representative at each location to handle basic employee relations inquiries, escalation procedures, and employee concerns while maintaining confidentiality.
- Collaborate with the remote HR Generalist to resolve employee relations inquiries, escalation procedures, employee concerns, and any other HR related questions.
- Collect outstanding information from employees as needed.
- Run errands such as delivering communication binders and picking up supplies.
- Perform additional HR and/or administrative duties as assigned.
Recruitment (20%)
- Assist HR Generalist and Team Lead in screening resumes, scheduling interviews, and conducting first round of interviews.
- Conduct reference checks for potential future hires.
Qualifications & Skills
- 1+ year of experience in HR, office administration, customer service, or a related field (HR education may be considered in combination).
- Knowledge of basic HR practices, onboarding procedures, and employment documentation.
- Reliable transportation for travel between store locations. (Mileage Reimbursement will be provided if you are already at one location and your presence is required at a different location.)
- Valid Alberta Class 5 driver's license with a clean driving record.
- High proficiency in Microsoft Office.
- Strong communication skills with the ability to interact professionally with employees at all levels.
- Able to manage competing priorities combined with excellent attention to detail.
Hours of Operation
- Monday to Friday: 8:00 AM – 5:00 PM
- Saturday & Sunday: Closed
How to Apply
At JOHNNY K CARSTAR Group, we are committed to building a diverse and inclusive workplace where everyone feels valued and respected. We welcome applications from individuals of all backgrounds, experiences, and identities.
If you're passionate about craftsmanship, eager to learn, and excited to be part of a supportive team, we encourage you to apply. Please submit your resume and a brief cover letter outlining your interest in the role.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Note:
This job description is subject to change based on the evolving needs of the business. It does not constitute a contract or guarantee of continued employment.
Job Type: Fixed term contract
Contract length: 3 months
Expected hours: 40 per week
Benefits:
- On-site parking
- Wellness program
Application question(s):
- Do you have a reliable vehicle to commute to and from work?
Experience:
- Human resources: 1 year (preferred)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
