Administrative Assistant

Job Title: Administrative Assistant

Job Description

The primary role of an Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. The position requires acting as an information and communication manager for an office, ensuring smooth office operations.

Responsibilities

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.

Essential Skills

• Excellent verbal and written communication skills.
• Strong multi-tasking, customer service, and interpersonal skills.
• Ability to work independently and manage time effectively.
• Capability to organize and maintain confidentiality of information.
• Basic mentoring skills to provide support and constructive performance feedback.
• Proficiency in computer applications such as Microsoft Word, Excel, and Outlook.
• High school diploma or GED required.
• MS Excel & SAP experience.
• 3 years of experience in administration or office assistance.

Additional Skills & Qualifications

• Post-secondary education required.
• Experience working with executives.
• Experience as a Contract Specialist.
• Experience in the dealership or automotive industry.

Work Environment

The role reports within the dealer network, involving work with contracts between the company and the dealer body. Responsibilities include supporting calendar management and handling expense reports. Team interactions include bi-weekly full team virtual huddles and participation in team-building events. The role is part of a field team with limited in-office presence, as team members often visit dealers. This is a hybrid position, requiring three days onsite (with flexibility on which days) in Oshawa and two days from home. Standard working hours are Monday to Friday, 8:30 AM to 5:00 PM.

This is a Contract position based out of Oshawa, ON.

The pay range for this position is $ $26.00/hr.

This is a hybrid position in Oshawa,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à pour connaître d'autres options d'accommodement.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.