Administrative Assistant

**About Blazing Star Environmental**

We are a small and growing social enterprise. We are LGBTQ2IA+ owned and are committed to being an inclusive, equitable employer. We welcome all humans to our team and make every effort to identify and remove barriers to their success.

Our core values are to take part in creating a sustainable society where we live in balance with our fellow animals and plants. We support corporations, individuals, governments, and conservation organizations that wish to use the land for their goals in a responsible way. Our primary focus is on plants and animals, but we partner with many other organizations to offer full-service solutions to your needs.

Working with us, you will feel empowered to make a difference, feel supported, and challenged to learn and develop new skills to further your career.

**Reasons to Join Our Team**
- We are an equitable employer
- We have a TEAM corporate culture and work together to achieve our goals
- We support the mental and physical well-being of our employees
- We blend advising sustainable development with support to conservation, research, and stewardship initiatives
- We provide our administrative staff with a year-round four-day workweek We will challenge you to grow and will support you as you learn
- We have fun

**Anticipated Start Date**:October 6, 2025

**Term of Employment**

12-month full-time (31 hours/week) contract, intended to become a permanent position pending funding.

**Rate of Pay**

$38,000 - $46,000 annually, commensurate with experience.

**Location**

Work is primarily remote, with occasional travel to our Oshawa storage facility.

We’re seeking a highly organized, proactive Administrative Assistant to help keep our operations running smoothly. You will support the Administrative team to coordinate internal processes, support project delivery, and enhance team communications.

This is a great fit for someone with an administrative background who enjoys organizing, problem-solving, and finding more efficient ways to improve workflows.

**Specific Responsibilities**

The Administrative Assistant will work closely with and provide direct support to the Operations Manager, assisting with a wide range of tasks across the following areas:

- Operations & Logistics Support_

Field equipment inventory and vehicle scheduling

Equipment check-in/check-out procedures and tracking systems

OneDrive file organization and accessibility

Project and client tracking tools
- Administrative Support & Policy Development_

Updating internal policies and onboarding materials

Maintaining internal guidance documentation for administrative processes

Developing checklists and guidance documents to streamline workflows

Updating templates, CVs, and branding materials

Website content updates and basic communications support
- Event Planning & Staff Support_

Logistics coordination for staff retreats, training, and special events

Tracking staff certifications and arranging training sessions

Coordinating general employee needs and requests
- Project Proposals & Funding_

Monitoring bid/tender portals and keeping company profiles current

**Required Skills**:

- Demonstrated reliability and consistent follow-through on assigned tasks, with mínimal need for supervision or reminders
- Proven ability to take initiative, anticipate needs, and identify opportunities to improve processes
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities effectively
- Clear and timely communication with team members regarding task progress, updates, and challenges
- Strong interpersonal skills, including the ability to work collaboratively, build positive relationships, and maintain a professional yet approachable demeanor
- Adaptable, with a positive attitude and the ability to remain composed and solution-focused in a dynamic work environment
- Familiarity with tools such as Microsoft Office, Teams, Asana, OneDrive, and Adobe, or willingness to learn
- This position is ideal for someone who enjoys organization, thrives in a dynamic environment, and wants to contribute meaningfully to team success.

**Beneficial Assets**

While not required, the following would be considered strong assets:

- Previous experience in administrative coordination or planning logistics
- Experience with employee management (e.g., recruitment, onboarding, policy development)
- Experience supporting remote teams and virtual workflows
- Graphic design or content creation skills
- A genuine interest in or experience working within environmental, conservation, or science-focused organizations

Pay: $38,000.00-$46,000.00 per year

**Benefits**:

- Flexible schedule
- Paid time off

**Language**:

- Mandarin (preferred)

Work Location: Hybrid remote in Oshawa, ON L1G 3V2