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Talent Acquisition Coordinator

2 weeks ago

Calgary, Alberta, Canada Clio Full time

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

Summary:
We are looking to hire a
Talent Acquisition Coordinator
to join our
Talent Acquisition Programs and Operations Team
. We offer a hybrid work environment and are looking for someone to join us in
Vancouver, Calgary or Toronto.
This will be an
18-Month Fixed Term Contract position.
What your team does:

Our Global Talent Acquisition team is dedicated to building exceptional human and high-performing teams. We believe the right talent can shape the trajectory of the company, and we partner closely with leaders across the business to make that happen. We pride ourselves on delivering a thoughtful, seamless, and memorable candidate experience from start to finish.

The Programs and Operations Team is a fast paced, multi-faceted team that ensures the Talent Acquisition function runs smoothly and efficiently including providing excellent candidate experience throughout the interview coordination process all the way to pre-boarding.

Who you are:

You are organized, proactive, and collaborative, with a passion for creating excellent candidate experiences. You thrive in a fast-paced environment with competing priorities, and you enjoy finding ways to improve processes. You take ownership, communicate clearly, and bring a high sense of urgency to your work.

What you'll work on:

  • Schedule interviews with speed and efficiency to support the team's needs, while providing a top tier candidate experience focused on quality and transparency.
  • Build strong partnerships with our Talent Acquisition team and hiring partners to cultivate a collaborative approach to recruitment.
  • Manage background checks, contingent workers and pre-boarding process.
  • Work closely with Onboarding, IT, and Payroll to ensure new Clions have a smooth pre-boarding and onboarding experience.
  • Communicate internal hiring needs and work with the Talent Acquisition Team to facilitate the internal hiring process.
  • Resolve Talent Acquisition queries submitted by employees to the People team via our ticketing platform.
  • Provide logistical, tactical and coordination support for hiring events (virtual and in-person).
  • Identify challenges, find creative solutions, and continuously improve internal processes.
  • Regularly audit and update the coordination playbook to ensure it is clear and easy to use.
  • Help develop and improve back-end recruitment processes: maintaining data integrity of our ATS (Workday) and hiring tracking tools.
  • Represent Clio with professionalism, integrity, and authenticity. We hire according to our values
  • Other duties as required.

What you bring:

  • 1+ years of experience in office administration or interview coordination in a fast-paced corporate environment.
  • Exceptional attention to detail and strong organizational skills.
  • Agility and comfort adapting to changing priorities.
  • Strong interpersonal skills and ability to build trust with internal partners.
  • Comfort with new technologies and tools, particularly AI.

Bonus points if you have:

  • Worked in tech / SaaS
  • Experience with an ATS (Applicant Tracking System), Slack, Confluence & Google Suite

What you will find here:
Compensation is one of the main components of Clio's Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

  • Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
  • Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office min. twice per week.
  • Flexible time off policy, with an encouraged 20 days off per year.
  • $2000 annual counseling benefit
  • RRSP matching and RESP contribution
  • Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

The expected salary range* for this role is $64,600 to $76,000 to $87,400 CAD. There are a separate set of salary bands for other regions based on local currency.

  • Our salary bands are designed to reflect the range of skills and experience needed for the position and to allow room for growth at Clio. For experienced individuals, we typically hire at or around the midpoint of the band. The top portion of the salary band is reserved for employees who demonstrate sustained high performance and impact at Clio. Those who are new to the role may join below the midpoint and develop their skills over time. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility
Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at

Disclaimer:
We only communicate with candidates through official email addresses.