Administrator, Leasing

1 week ago

Toronto, Ontario, Canada Allied Full time
Allied is looking for an Administrator, Leasing to join our team in Toronto.     At Allied, everything starts with purpose. In the Administrator, Leasing, you will support the day-to-day activities of our Leasing team through a broad range of administrative tasks. In effect, you will help develop the relationships that define Allied's position as a provider of distinctive urban workspace.    Who are you?  We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you: engaged professionals who consistently deliver their best.  
Throughout your professional career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals. 
Above all, you are excited by Allied's mission and the contribution we make to enhance urban environments.  What will you do?
  • Provide daily administrative support including document management, correspondence, courier requests and general office tasks 
  • Serve as the first point of contact for lease inquiries and assist with scheduling tours 
  • Manage leasing invoices, create purchase orders and initiate approval workflows 
  • Support leasing events and special projects as needed 
    Lease Management 
  • Maintain electronic lease records and physical files 
  • Track lease deals, prepare internal status updates and respond to data requests 
  • Draft offers, LOIs and related documents, reviewing for accuracy before execution 
  • Prepare lease deal summaries and compile information required for approvals 
    Marketing and Communications 
  • Work with internal teams to develop leasing materials such as brochures, presentations and invitations 
  • Complete Matterport tours of available spaces and keep website vacancies updated 
  • Communicate new or upcoming vacancies to brokers and research groups 
  • Update broker distribution lists 
    Operational Support 
  • Coordinate building measurements, floorplans and area certificates 
  • Support the leasing budget process 
  • Contribute to new tools, templates and standard operating procedures 
What are we looking for?
  •  2 to 5 years of administrative experience, ideally in leasing, property management or a related real estate field 
  • Experience with lease documentation, offers, LOIs and approval workflows 
  • Familiarity with lease administration systems such as Yardi or Angus Anywhere 
  • Exposure to purchase orders and basic budgeting or expense processes 
  • Awareness of Matterport, Adobe Creative Suite and general marketing workflows 
  • Strong administrative capabilities including document management, correspondence and record keeping 
  • Excellent written and verbal communication skills with a customer service mindset 
  • Exceptional organization, time management and accuracy, with solid analytical and problem-solving skills 
  • Proficiency in Microsoft Word, Excel and PowerPoint and comfort learning new tools 
  • Ability to manage multiple priorities and work both independently and collaboratively 
  • A positive, resilient approach and a commitment to high quality work 
Who are we? Allied Properties REIT (TSE:AP.UN) is a leading owner and operator of distinctive urban workspace in Canada's major cities. Allied's business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.   We are also a great place to work. Allied is listed as a 2025 Best Employer in Canada as part of Mercer's Best Employers global certification, which distinguishes organizations that demonstrate strong results in employee engagement, organizational agility, engaging leadership and talent focus.   We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability  and socioeconomic background.   Note: If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.

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