Lease Administrator, Retail and Commercial

Founded in 1988, and headquartered in Toronto, Tricon is one of North America's preeminent rental housing providers. 

Tricon was one of the first movers to enter Toronto's purpose-built rental apartment sector with scale in 2016 and is developing the highest quality multi-family portfolio in North America's fastest growing city.  Tricon is the leader and most active developer in the marketplace with a 6,000+ pipeline of new units.  At Tricon, we are reimagining rental living – Tricon properties are concentrated in prime downtown Toronto locations, and are defined by design excellence, signature resort-quality amenities, exceptional customer service, and lifestyle programming that fosters connections and builds community. To learn more, please visit: Tricon Toronto.

Job Description

The Lease Administrator is responsible for managing the full lifecycle of commercial lease documentation, abstracting and maintaining accurate lease data, and ensuring compliance with Ontario's Commercial Tenancies Act. They play a vital part in supporting property management, legal, and accounting teams to uphold lease obligations and support financial accuracy across a commercial portfolio.

Essential Duties and Responsibilities:

• Abstract and interpret commercial leases, amendments, renewals, terminations, and license agreements; enter and maintain key data in lease administration systems (e.g., Yardi, MRI).

• Track and manage critical dates, rent steps, renewal options, and termination clauses, ensuring timely communication with stakeholders.

• Ensure lease compliance with the Ontario Commercial Tenancies Act, collaborating with legal teams when required.

• Support rent collection processes, including calculating and reconciling rent, CAM (Common Area Maintenance), property tax recoveries, and HST as applicable.

• Coordinate lease execution processes, from initial review to legal finalization and system input.

• Respond to internal and external inquiries regarding lease terms, charges, and tenant obligations.

• Assist with tenant notices, estoppel certificates, and other legal documentation.

• Prepare reports and dashboards (e.g., lease expiry schedules, occupancy cost summaries, lease status updates).

• Partner with property managers, accountants, and asset managers to ensure data integrity and timely lease-related workflows.

• Support audit processes and provide documentation as needed for internal or external reviews.

Qualifications:

• Familiarity with the Commercial Tenancies Act (Ontario) and HST implications on commercial leasing.

• Strong attention to detail and organizational skills; ability to manage high volumes of lease data and deadlines.

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office and lease administration/accounting software (Yardi, MRI, etc.).

• Ability to interpret legal documents and identify key financial and operational lease obligations.

Minimum Requirements:

• College diploma or university degree in business, real estate, or legal administration.

• 3–5 years of experience in lease administration within a commercial real estate or property management setting in Ontario.

Preferred Attributes:

• Experience working with legal counsel or lease abstraction services.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, including:

• Frequently required to sit, talk, and hear.

• Frequently required to stand and move; use hands to grasp, squeeze, finger, handle, and feel; reach, push, and pull with hands and arms; occasionally required to twist; reach overhead; stoop, kneel, squat, bend, and crouch.

• Occasionally lift, carry, and move up to 10 pounds.

• Vision abilities required by this job include close vision, distance vision, and depth perception.

We are committed to fostering an inclusive and accessible recruitment process. If you require accommodations at any stage of the hiring process, please let us know, and we will work with you to meet your needs.

Tricon Residential Inc. is an owner, operator and developer of a portfolio of approximately 38,000 single-family rental homes in the U.S. Sun Belt and multi-family apartments in Canada.  Our commitment to enriching the lives of our employees, residents and local communities underpins Tricon's culture and business philosophy.  We provide high-quality rental housing options for families across the United States and Canada through our technology-enabled operating platform and dedicated on-the-ground operating teams.  Our development programs are also delivering thousands of new rental homes and apartments as part of our commitment to help solve the housing supply shortage.  At Tricon, we imagine a world where housing unlocks life's potential.

At Tricon, we are committed to creating a workplace where every individual is valued for their unique contributions, experiences, voices, and backgrounds. By embracing these principles, we aim to positively impact our business and the communities we serve, creating a lasting legacy where everyone can thrive.

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