Office Administrator

Office Administrator – Part-Time (Anticipated Start: January)

Support a team that values excellence, consistency, and strong relationships.

At Peace of Mind Business Solutions (POM), our mission is to bring clarity, confidence, and peace of mind to the clients we serve. As our firm continues to grow, we are preparing to welcome a Part-Time Office Administrator who will play a key role in keeping our operations running smoothly, our systems organized, and our team supported.

We're looking for someone who is highly organized, friendly, adaptable, and committed to delivering reliable, high-quality administrative support. If you enjoy being the backbone of an efficient office environment and take pride in keeping things running seamlessly, this may be the perfect fit.

We anticipate a January start and are beginning to identify strong candidates now.

What You'll Do

Office & Administrative Support

• Greet and assist visitors, clients, and team members in a warm and professional manner
• Answer phones, manage emails, and support general office communication
• Maintain organized filing systems—digital and physical
• Support scheduling, calendar coordination, and internal reminders
• Assist with preparing documents, reports, and basic correspondence
• Provide day-to-day administrative assistance to the Customer Experience Manager and team
• Maintain office supply inventory and place orders as needed
• Pick up kitchen and workplace supplies to keep our space running smoothly
• Order branded clothing, promotional materials, and marketing items as directed

Bookkeeping Support

• Process POM internal receipts and bills accurately and on time
• Prepare monthly invoices and process payments through Ignition
• Enter and manage vendor invoices for DEXT, QBO, Double and Ignition
• Reconcile POM credit cards and oversee monthly supplier transactions

Health & Safety

• Serve as POM's Health & Safety Representative, ensuring compliance and supporting a safe work environment

What You Bring

• Diploma or Associate's degree in Business Administration, Accounting, or a related field
• 2–3 years of office administration experience
• Strong organizational skills and excellent attention to detail
• Working knowledge of office software and administrative tools
• Familiarity with bookkeeping software (e.g., QuickBooks Online) is an asset
• Strong communication and interpersonal skills
• Ability to multitask, prioritize effectively, and maintain consistency in a fast-paced environment
• A positive, proactive attitude and a commitment to supporting the team

Why You'll Love Working With Us

• A collaborative team that values dedication and strong working relationships
• A positive and steady work environment where your contributions matter
• Opportunities to learn new tools, grow your skills, and be part of a forward-thinking firm
• A role where responsibility, reliability, and continuous improvement are appreciated

Our Values

· We believe it's not just what you do, but how you do it. Our success comes from a high-performing team who believe in:

· CONSISTENCY

We show up with reliability and discipline—delivering accurate work, clear communication, and steady follow-through for our clients and each other.

· RESPONSIBILITY

We take ownership of our commitments and outcomes, holding ourselves accountable and supporting teammates and clients with the same integrity.

· DEDICATION

We care deeply about the success of those we serve and those we work beside—putting in the effort, focus, and persistence to get things right.

· STRONG RELATIONSHIPS

We build trust through honesty, respect, and collaboration—knowing great results come from strong connections within our team and with our clients.

· GROWTH-MINDSET

We're always learning and improving—sharing ideas, embracing change, and helping each other and our clients grow stronger over time.

Details

• Part-time, permanent position
• Start date: January (flexible for the right candidate)
• Location: Carleton Place, ON (in-person role)
• Reliable commute or plan to relocate required

Job Types: Part-time, Permanent

Pay: From $20.75 per hour

Expected hours: 16 – 24 per week

Work Location: In person