Executive Assistant to the President
1 week ago
About Trajectory CFO
Trajectory CFO is a fractional CFO firm dedicated to helping business owners gain financial clarity, peace of mind, and confidence in decision-making. We partner with growing companies to eliminate financial pitfalls, provide leadership-level financial insight, and chart a clear path to achieving their goals. We guide entrepreneurs through everything from cash management to strategic planning.
About the Role
We are seeking a highly organized and detail-oriented Executive Assistant to support the daily operations of Trajectory CFO and work directly with the President. This role is critical in ensuring smooth communication, accurate record-keeping, and timely execution of financial and operational tasks. You will support both client-facing and internal initiatives. This is a part-time position with the opportunity to grow as our firm expands.
Key Responsibilities
· Monitor and manage email inboxes: respond, triage, and escalate as needed
· Enter weekly travel logs and track expenses
· Record weekly transactions in QuickBooks Online (QBO)
· Prepare reports, conduct research, and assist in creating presentations, business plans, and other documents
· Schedule and coordinate calendar invites; manage multiple calendars & mailing lists
· Plan and accompany the President on company travel
· Provide general administrative and operational support as required
Qualities & Skills
· High attention to detail and accuracy
· Strong written and verbal communication skills
· Proficiency in Microsoft 365 (Excel, Word, SharePoint, etc.)
· Organized, resourceful, and able to work independently
Nice to Have
· Experience with QuickBooks Online
· Ability to edit and post videos for marketing or training purposes
· Comfortable working in an Apple-based environment
· Ability to communicate effectively via text
· Driver's license with clean driving record
Position Details
· Part-time to start, with potential for expanded hours/responsibilities
· Flexible work environment supporting a fast-growing financial services firm
Job Type: Part-time
Pay: $22.00-$28.00 per hour
Expected hours: 20 per week
Work Location: Hybrid remote in North Alton, NS
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