Administrative Assistant

2 weeks ago

Kuujjuaq QC, Canada Makivik Corp Full time $65,000 - $80,000 per year

Reports to: The Treasurer in the Treasurer's Department

Location: Kuujjuaq

Salary: Between $65,000 and $80,000 annually

Benefits: All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

Simplified Pension Plan:

Employer Contribution 7%

Group Insurance:

Life, LTD, Health, & Dental

Vacation: Starting at 20 days

Gas Allowance: To a max. of $3,500

Sick Days: 15days

Travel Benefit: To a max. of $25,000

Isolation Premium: To a max. of $20,800

Housing Allowance: To a max. of $12,000

Cargo Allowance: To a max. of $6,500

Responsibilities

  • Provide comprehensive administrative support to the Treasurer and the Finance Department.
  • Manage and maintain the Treasurer's calendar, including scheduling appointments and coordinating meetings.
  • Organize meeting logistics such as agendas, conference calls, and supporting materials.
  • Draft, proofread, and prepare letters, emails, and other correspondence on behalf of the Treasurer.
  • Oversee the daily administrative operations of the Treasurer's Office to ensure smooth workflow.
  • Gather, organize, and prepare meeting materials in advance for the Treasurer.
  • Collaborate with staff across the Treasurer's Department to coordinate administrative tasks and ensure consistency.
  • Assist in preparing PowerPoint presentations and other materials for Board meetings, AGM, and various internal or external events.
  • Coordinate logistics for special events, meetings, and departmental activities.
  • Arrange travel for the Treasurer, including itineraries, accommodations, and required documentation.
  • Record, prepare, and distribute minutes for meetings and ensure follow-up on action items.
  • Manage incoming phone calls, emails, and general inquiries directed to the Treasurer.
  • Prioritize and address issues requiring immediate attention, escalating when necessary.
  • Prepare official documents, correspondence, and other administrative materials as required.
  • Provide clerical and logistical support to departmental staff as assigned by the Supervisor.
  • Maintain organized filing systems (hard copy and electronic), ensuring accuracy, accessibility, and confidentiality.
  • Be available to travel, as requested.
  • Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications

  • CEGEP/Vocational diploma in Administration.
  • Relevant experience may be considered in lieu of formal education.
  • Strong proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, etc.).
  • Excellent written communication skills.
  • Working knowledge and understanding of Inuit culture and Nunavik.
  • Minimum of five (5) years of experience in an administrative assistant or similar role.
  • Strong communication skills in Inuktitut and English; French is considered an asset.
  • Proven ability to collaborate effectively and take initiative in a dynamic office environment.
  • Able to work under pressure, manage multiple priorities, and meet tight deadlines.
  • Reliable, autonomous, and well-organized with strong time-management abilities.
  • Strong analytical and prioritization skills.
  • Flexible and adaptable to changing priorities and tasks.
  • Excellent interpersonal skills and a team-oriented working style.
  • Highly motivated, efficient, and punctual.
  • Demonstrated discretion and ability to maintain strict confidentiality.
  • Security clearance is required.

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