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Accounts Payable Specialist

2 weeks ago

Ottawa, Ontario, Canada Opti9 Tech Full time $60,000 - $90,000 per year

Is this you?
Are you an experienced AP professional with an eye for detail and an enthusiasm for getting things done efficiently? Are you proficient in accrual-based accounting and revenue recognition? If so, come work for a dynamic and growing technology company where a focus on people and results creates a fun work environment with excellent benefits and perks

Who are we?
Glad you asked Opti9 is a trusted cloud solutions provider committed to delivering industry-leading, tailored solutions that meet the unique needs of businesses across a wide range of industries. We are a premier Veeam partner, as well as an AWS Premier Consulting Partner and Certified Solution Provider. Our expertise includes managed cloud, backup and replication, disaster recovery, security, and Microsoft 365 solutions. In the public cloud space, we specialize in migration, optimization, transformation, and cloud-first application consulting.

What sets us apart? A fun, casual, and collaborative culture that embraces fresh ideas, innovation, and a strong customer-first mindset. At Opti9, we work hard, support each other, and never shy away from a challenge. We believe in balancing results with a positive team spirit—and we're always on the lookout for authentic, accountable individuals who are ready to grow with us and make an impact.

What would you do?
Our AP Specialist is responsible for undertaking many accounting functions and ensuring accuracy in the resultant financial statements. This position ensures confidentiality, accuracy, and integrity by performing daily, weekly, and monthly accounting tasks and activities. This position requires strong attention to detail and would be responsible for the breadth of our accounting functions, including vendor and asset management. The person in this role will need to be a masterful problem-solver and an organizational force able to prioritize multiple tasks throughout the day.

Primary Responsibilities:

  • Reconcile company credit cards, PayPal, employee expense reports, and AP subledger with General Ledger
  • Responsible for Accounts Payable, Treasury, Vendor Management
  • Responsible for timely payments & expense management, based on AP aging reports
  • Perform daily and monthly bank reconciliations, ensuring accuracy in the resultant financial statements
  • Responsible for purchase order procurement with vendors and ensuring the invoice is reconciled with PO based on the policy
  • Assist with timely monthly, quarterly, and year-end close
  • Monthly accruals and allocation of various expenses
  • File monthly sales and use tax
  • Assist with annual budgeting activities
  • Respond to inquiries regarding financial results and special reporting requests
  • Work with retained CPA firm to ensure a clean timely year-end audit
  • Professional and diplomatic communications with vendors and customers via phone and email
  • Create and maintain strong working relationships with other members of the team and the organization
  • Monitor and analyze accounting functions to develop more efficient procedures
  • SME for our travel management and expense platforms including training new users, creating reports, and ensuring policy compliance
  • Partner with our global Accounting Team to support AR collections and AP invoicing
  • Assist with expense management and travel planning for multiple team members
  • Partner with the HR team to plan and coordinate internal and external events, assist with some admin support if needed

Ideal candidates will have:

  • College graduate with a major in Business, Accounting or Finance
  • 2+ years of experience in accounting preferred
  • Understanding of accrual-based accounting
  • Computer proficiency and ability to navigate through various web-based platforms with limited guidance
  • Strong experience with financial statements and Accounts Payable
  • Sage Intacct, Tipalti and Expensify experience preferred
  • Ability to keep employee confidence and protect operations by maintaining strict confidentiality
  • In depth knowledge of Microsoft Office 365
  • Strong calendar management skills, including the coordination of complex meetings and scheduling across numerous contacts
  • Know-how to coordinate several tasks/projects at once and pivot priorities easily
  • Outstanding communication, problem solving and organization skills
  • An enthusiastic and friendly personality with exceptional customer service skills
  • The ability to identify problems and find creative solutions
  • Ability to work in a fast-paced, project-driven environment
  • Strong written and verbal communication skills
  • Must be a self-motivated team player with a proactive, positive attitude and a strong work ethic
  • Capability to multi-task and meet agreed-upon deadlines
  • Professionalism is a must with the desire to foster and develop customer loyalty
  • This is not a fully remote position; applicants must be willing to work on location in our Ottawa office several days each week

What do you get from us?
At Opti9, we believe work should be more than just a job—it should be a place where you feel valued, supported, and excited to grow. When you join our team, here's what you can expect:

  • Flexible Work Options – Enjoy the flexibility of a hybrid schedule with a mix of remote and in-office work
  • Paid Time Off – Generous PTO and paid holidays so you can recharge, take care of what matters, and bring your best self to work
  • Health & Dental Coverage – Comprehensive insurance plans to keep you and your family healthy including EAP benefits
  • Wellness Reimbursement – An annual benefit to support your physical and mental well-being, covering a wide range of health-related expenses
  • Retirement Plan with Company Match – Invest in your future with our matched retirement savings program
  • Casual, Supportive Culture – We keep things laid-back but focused, with a strong emphasis on teamwork and accountability
  • Recognition & Rewards – We celebrate wins and recognize contributions with regular programs that highlight your impact
  • Professional Development – Access learning opportunities, training programs and support for certifications to help you grow your career
  • Give Back Together – Participate in group volunteer opportunities and community initiatives that align with our values
  • A Place You'll Want to Be – We're building a team of great people doing meaningful work—and we have fun doing it

Opti9 provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other legally protected characteristic.
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