Accounts Payable Administrator

2 weeks ago

Ottawa, Ontario, Canada Ontario Medical Supply Full time $45,000 - $60,000 per year

Our Mission:

Ontario Medical Supply is a Leading Distributor of medical equipment, supplies, and services for healthcare organizations and home healthcare clients across Ontario. Specializing in long term care, assisted living, retirement and home health care. Ontario Medical Supply is partnered for success with Royal Drugs. Royal Drugs is a healthcare company providing specialty pharmacy, infusion therapy, and retail pharmacy services. Together, we work towards supporting optimal health outcomes and better quality of life.

Come Join Our Team

Purpose:

The Accounts Payable Administrator will handle payments, invoices, and other financial activities effectively to support the objectives and goals of the company.

Location: Ontario Medical Supply, Mississauga (Skymark)

Reports to: Accounts Payable Manager

No. of Positions: 1

ATR: 4897

Type: Full time, Permanent

Salary: Salaried, commensurate with experience

Benefits: Yes

Job Responsibilities:

  • Keep Outlook's automated invoice saving process up-to-date and address issues with IT department.
  • Distribute vendor's invoices to AP Administrators folders.
  • Contact vendors for missing invoices
  • Resolve backlog of unreconciled inventory and complete PO allocation to invoices.
  • Review & verify invoices and cheque requests for required approvals
  • Sort, code and batch invoices for processing
  • Prepare payments according to set schedules and terms
  • Process invoices for PO validation using Pronto
  • Post transactions to journals, ledgers and other records
  • Reconcile accounts payable transactions to vendor statements bi-weekly and monthly
  • Monitor accounts to ensure payments are up to date and all available discounts are earned
  • Research and resolve invoice discrepancies and issues with operations
  • Correspond with vendors and respond to inquiries within a timely manner
  • Assist with month end closing
  • Provide supporting documentation for audits
  • Filing and other administrative duties
  • Journal Entries as required

Qualifications:

  • College diploma in Accounting, Business Administration, or relevant educational background.
  • 3-5 years Accounts Payable or general accounting experience
  • Strong knowledge of Microsoft Word and Outlook. Intermediate or advance knowledge of Excel is a requirement.
  • Knowledge of full cycle accounts payable
  • Knowledge of general accounting procedures and practices
  • Knowledge of Pronto would be an asset, however willing to train the right candidate
  • Proficient in data entry in very high-volume environment

SKILLS:

  • Ability to prioritize and organize
  • Attention to detail and accuracy
  • Effective & professional communication skills
  • Proven problem-solving skills
  • Positive team player willing to accept change and support other members of the team
  • Ability to meet tight deadlines in a high-volume environment
  • Ability to identify proficiency in processes and drive to see change

Human Resources:

While we thank you for your interest, only select applicants will be contacted regarding the position.

Ontario Medical Supply is an inclusive and equal opportunity employer committed to providing diversity and accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted.

The company reserves the right to close the competition based on business need and a sufficient pool of candidates who have applied.

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