Current jobs related to Program Assistant - Kitchener, Ontario - City of Kitchener

  • Youth Program Assistant

    2 weeks ago

    Kitchener, Ontario, Canada Coalition of Muslim Women of KW Full time

    Job Type:Part-time – Contract (6 months)Hours:15 hours/weekCompensation:$23.00/hourWork Environment:On-siteReports to:Youth Program CoordinatorLocation:Region of WaterlooAnticipated start date:As soon as possibleAbout the Coalition of Muslim Women of KW (CMW)Founded in 2010 by a small group of passionate Muslim women, the Coalition of Muslim Women of KW...

  • Children & Youth Assistant Coordinator - Youth Programming

    2 weeks ago

    Kitchener, Ontario, Canada City of Kitchener Full time

    OverviewWe are looking for positive and energetic leaders to assist in leading and delivering our youth programming. You will assist coordinators in supporting staff to provide youth with creative opportunities to provide dynamic recreation opportunities.ResponsibilitiesProvides support to Youth Leaders and assist Youth Coordinators with the planning,...

  • Program Director

    2 weeks ago

    Kitchener, Ontario, Canada House of Friendship Full time $48 - $62

    At House of Friendship, we believe in what we are doing. We get out of bed each day to make a difference in our community; to walk with and to serve. We are not happy with the status quo.  We get energy from ongoing learning and growth. We lead with passion and believe without a doubt that everyone deserves to belong and thrive. We live and breathe our...

  • Neighbourhood Program Leader

    2 weeks ago

    Kitchener, Ontario, Canada House of Friendship Full time $20 - $24

    At House of Friendship, we believe in what we are doing. We get out of bed each day to make a difference in our community; to walk with and to serve. We are not happy with the status quo. We get energy from ongoing learning and growth. We lead with passion and believe without a doubt that everyone deserves to belong and thrive. We live and breathe our values...

  • Children & Youth Coordinator - Youth Programming

    2 weeks ago

    Kitchener, Ontario, Canada City of Kitchener Full time

    OverviewWe are looking for experienced and dynamic staff to lead our team this summer in Youth Drop-in Programming. As part of the team you will help create a variety of activities for youth ages You will be responsible for supporting multiple staff teams as they provide active recreation, social and leadership opportunities in a fun and relaxed environment...

  • Children & Youth Leader - Youth Programming

    2 weeks ago

    Kitchener, Ontario, Canada City of Kitchener Full time

    OverviewWe are looking for creative, positive, and energetic leaders and role models to lead our nightly youth programs this summer.Youth Leaders make summer evenings awesome for youth ages 12-17 by delivering indoor and outdoor sports, arts, crafts and games at community centres. Our Youth Drop In programs run from 6:00pm to 10:00pm.If you are into the...

  • Director of Programs and Clinical Services

    5 days ago

    Kitchener, Ontario, Canada Lisaard and Innisfree Hospice Full time

    Are you passionate about making an impact in your community? Do you have excellent organizational skills, attention to detail, and strong communication skills? We are seeking a highly motivated, detail-oriented Director of Programs and Clinical Services to support our team.Key Responsibilities ·Provide strong, visible clinical leadership to the...

  • Grid Transformation Program Lead

    5 days ago

    Kitchener, Ontario, Canada The MEARIE Group Full time

    Grid Transformation Program LeadEnova Power Corp. is the trusted energy provider, dedicated to delivering safe and reliable energy solutions that power our communities forward.Serving more than 160,000 residential and business customers in the City of Kitchener and Waterloo, Township of Woolwich, Wilmot, and Wellesley, Enova Power Corp. is the 7th largest...

  • Ontario Programs Development Associate- Kitchener Ontario

    3 days ago

    Kitchener, Ontario, Canada Mennonite Central Committee (MCC) Full time

    Canada, Ontario, KitchenerApplications due: 13 Jan, 2026Job SynopsisWorking in support of the Ontario Programs team, the full time Ontario Programs Development Associate will play a key role in program monitoring, evaluation, and reporting (PMER) as well as being the event coordinator (planning and logistics) for Program events and workshops. This role...

  • Fundraising Assistant

    5 days ago

    Kitchener, Ontario, Canada Lisaard and Innisfree Hospice Full time

    Are you passionate about making an impact in your community? Do you have excellent organizational skills, attention to detail, and strong communication skills? We are seeking a highly motivated, detail-oriented Fundraising Assistant to support our Development Team.Key Responsibilities· Maintain consistent, professional communication and build strong...

Program Assistant

2 weeks ago

Kitchener, Ontario, Canada City of Kitchener Full time

Overview
Provides frontline customer service pertaining to all Kitchener Market related activities: and provides administrative and financial support to the Kitchener Market on a daily basis from an operating perspective as well as for event and trade show requirements.

Hours of work: Tuesday to Saturday.

Responsibilities
Administration & Customer Service:

  • Provides administrative support to the Kitchener Market, including front counter and phone reception, staffing needs, correspondence, meeting and information session coordination, filing and minute taking. Performs mail sorting and distribution and mail outs.
  • Prepares and distributes contracts (e.g. Marketplace rentals, vendor rental agreements, performer contracts, etc.) and related payments and records.
  • Ensures vendors have appropriate licenses, insurance, etc. on file, and contacts vendors to reconcile outstanding paperwork, details or payments.
  • Ensures vendor information database and related Kitchener Market promotional materials are current and accessible.
  • Updates and maintains vendor and crafter floor maps and relays information to custodial staff.
  • Arranges the setup of tables for artisans/crafters, charity and corporate organizations, and temporary Saturday vendors, including application completion, product approval, table assignment and policy/procedure review.
  • Administers Kitchener Market email account; performs appropriate action and follow-up, escalating inquiries when appropriate.
  • Front line for customer service inquiries and dealing with patron complaints, problem solving, liaise with all market vendors and members of the public.
  • Typing and general office duties, open, sort and distribute mail, manage files, office inventory, maintain and order supplies.
  • Update seasonal and full-time vendor packages for distribution.

Financial Responsibility

  • Prepares daily cash reconciliations, bank deposits, petty cash; organizes money for coin order operations; processes invoices and cheque requisitions using SAP
  • Receives and reconciles payments collected each week for rent
  • Prepares time sheets and enters into People Soft payroll system.
  • Uses Activenet system to generate vendor contracts.
  • Manages reports for Activenet booking system.
  • Updates and amends vendor and entertainer contracts administratively and financially for seasonal and full-time vendors and clients.
  • Monitors and tracks operating budget with the market manager on a regular basis through SAP

Programming, Marketing & Communication

  • Promotes the Kitchener Market programs and offerings with partners, the public and vendors to encourage increased awareness, including by creating and sharing social media content.
  • Represents the Kitchener Market and City of Kitchener at various events and trade shows and provides information to the general public about what we offer.
  • Liaises with customers, contractors, vendors and partners by forwarding information, etc.
  • Supports Programming and Marketing Coordinator in the development of seasonal programming, with a focus on food and festival programming
  • Assists with special event logistics at the market and coordinates table set up artisan events and supports the Market Event Coordinator.
  • Reviews, recommends, and performs updates and revisions to the website.
  • Reviews, recommends and performs updates and revisions to on-site physical marketing assets
  • Performs other related duties as assigned.

Education

Grade 12 diploma, plus up to 1 year of additional job-related courses.

Experience
Minimum of 1 year related experience including experience in a market setting, hospitality, retail or tourism (customer service focus).

Additional Requirements

  • Able to work evenings, holidays, and early Saturday mornings.
  • Able to work an 8 hour shift including significant periods on feet and walking around site.
  • Reliable with good attitude and employment record.

Knowledge, Skills, And Abilities

  • Able to support and project values compatible with the organization.
  • High level of accuracy and well-developed keyboard skills to input data.
  • Demonstrated organizational, administrative and job planning skills enabling successful balancing of a variety of tasks in order to meet deadlines.
  • Able to work independently, take initiative, prioritize and meet deadlines.
  • Strong written and verbal communication skills, using courtesy and tact, in order to answer or redirect inquiries from the general public and internal staff.
  • Strong analytical, problem-solving and mathematic skills with attention to detail.
  • Proven ability to work effectively in a team environment.
  • Highly developed skills using Microsoft Office (Word, Excel, Outlook).
  • Basic knowledge of health and safety regulations; food safety regulations; Alcohol and Gaming Commission of Ontario (AGCO) and licensing requirements within an event setting. Supports program coordinator in identifying risks and breaches to these regulations within an event setting.