Office Administrator

2 weeks ago

Dartmouth NS BB J, Canada PATHFINDER FREIGHTLINES INC Full time

Company Overview

PATHFINDER FREIGHTLINES INC is a transportation company based in Dartmouth NS, providing reliable and efficient transportation services across the region. We are committed to supporting our team with a dynamic and organized work environment that values excellence and teamwork.

Job Overview

We are seeking an energetic and detail-oriented Office Administrator to join our team. In this vital role, you will oversee daily office operations, coordinate administrative tasks, and ensure smooth communication across departments. Your proactive approach will help maintain an organized workspace, support team management, and enhance overall office efficiency.

Responsibilities

  • Manage schedule coordination, including calendar management for leadership and team members
  • Oversee vendor relationships, negotiate contracts, and ensure timely delivery of supplies and services
  • Handle human resources functions such as onboarding, training, and employee records management
  • Maintain accurate bookkeeping, including invoicing, payroll processing, and budget tracking using QuickBooks or similar software
  • Supervise front desk operations, including multi-line phone systems, greeting visitors, and managing phone etiquette
  • Organize office events and assist with planning meetings or company functions to foster team engagement
  • Ensure proper filing systems are maintained for documents, records, and correspondence

Skills

  • Proven experience in office management or administrative roles with strong organizational skills
  • Excellent communication skills to interact effectively with staff, vendors, and clients
  • Knowledge of QuickBooks for bookkeeping and payroll tasks
  • Experience in event planning and vendor management to coordinate company functions smoothly
  • Supervising experience to oversee administrative staff or team members
  • Familiarity with human resources procedures including onboarding and training processes
  • Ability to manage schedules efficiently using calendar management tools
  • Strong multitasking abilities with attention to detail in clerical tasks such as filing and data entry
  • Experience in medical office management or similar environments is a plus
  • Proficiency with multi-line phone systems and front desk operations

Join us as an Office Administrator to be a key player in creating an organized, efficient workplace where teamwork thrives Your proactive energy will drive success across our operations while supporting a vibrant company culture.

Job Type: Full-time

Pay: $17.00-$25.48 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • On-site parking
  • Paid time off

Work Location: In person

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