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Bookkeeper/Administrative Assistant

2 weeks ago

London ON NE T, Canada Power House Construction Full time $30,000 - $45,000 per year

ourJob Overview:

Power House Construction is looking for a detail-oriented and proactive Administrative Assistant to provide crucial support to our residential contracting team. This role is flexible, allowing for either remote or in-person work depending on the contractor's needs. The ideal candidate will help streamline operations by handling a wide range of administrative tasks, making a significant impact on the efficiency and success of our projects.

Key Responsibilities:

  • Inbound Call Management: Answer and manage incoming calls, providing professional and courteous customer service.
  • Production Scheduling: Coordinate and maintain project schedules to ensure the timely execution of tasks.
  • Payroll Organization: Assist in processing payroll, ensuring accuracy and meeting deadlines.
  • Recruitment Assistance: Support the recruitment process by screening calls, setting up hiring ads, and organizing interviews.
  • Email and Communication Management: Manage the contractor's email inbox, respond to inquiries, and relay critical information to the team.
  • Client Communication: Act as a liaison between clients and project managers, ensuring clear and effective communication.
  • Outbound Calls: Schedule estimates and follow up with potential clients to secure new business.
  • Expense Tracking: Monitor and document project expenses to support financial management.
  • Accounts receivable and payable: Working directly with our accountant to ensure financial accuracy.
  • Job costing: Working with the Owner and Operations Manager to ensure job profitability.
  • CRM Management: Organize and update the customer relationship management (CRM) system to keep client information accurate and accessible.
  • General Office/Administrative Tasks: Handle various administrative duties as needed to support the contractor's business operations.

Qualifications:

  • Experience: At least 1 year in an administrative role, preferably within the construction or contracting industry.
  • Technical Skills: Proficient in Google Drive, Spreadsheets, and CRM software.
  • Customer Service: Strong ability to manage client interactions with professionalism and efficiency.
  • Adaptability: Quick to adapt to changes in tasks and priorities in a dynamic work environment.
  • Coachability: Eager to learn new skills and grow with the company.
  • Reliability: Highly dependable, with a strong commitment to meeting deadlines and delivering quality work.
  • Organization: Meticulous and organized, with exceptional attention to detail.
  • Communication: Excellent verbal and written communication skills.
  • Remote Work Requirements: For remote roles, candidates must have a quiet, uninterrupted workspace suitable for making calls.

Why Join Power House Construction

  • Flexible Work Environment: Customize your work setup to fit your lifestyle, whether remote or in-person.
  • Growth Opportunities: Be part of a growing company with opportunities for career development.
  • Impactful Role: Your work will directly contribute to the success and efficiency of our contracting operations.
  • Supportive Team: Join a team that values your input and fosters a collaborative work culture.

To Apply: Interested candidates are encouraged to apply by submitting their resume and a cover letter outlining their relevant experience and why they are the perfect fit for this role. We look forward to welcoming a new member to our team

Job Types: Full-time, Part-time, Permanent

Pay: $20.00-$28.00 per hour

Benefits:

  • Casual dress
  • Flexible schedule
  • Work from home

Application question(s):

  • Rate your English speaking ability on a scale of being Perfect)
  • Are you tech-savvy? Have you used Google Suite (spreadsheets, drive, etc) and CRMs?

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location: In person