Dental Office Administrator

2 days ago

Brampton ON LP R, Canada CHAROLAIS FAMILY DENTAL CENTRE Full time

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to oversee daily operations within our healthcare or dental practice. The ideal candidate will possess strong administrative skills, experience with medical and dental office procedures, and proficiency with electronic medical records systems such as Dentrix. This role requires a professional who can manage human resources functions, coordinate office activities, and ensure compliance with healthcare regulations. The Office Administrator will play a vital role in maintaining efficient office workflows, supporting staff, and delivering exceptional patient service.

Responsibilities

  • Manage front desk operations, including patient scheduling, check-in/out, and appointment confirmations
  • Maintain and update electronic medical records using Dentrix or similar software
  • Assist with human resources tasks such as onboarding new staff, tracking certifications, and managing employee records
  • Oversee billing processes, insurance claims, and coding procedures in accordance with healthcare standards
  • Coordinate communication between patients, staff, and healthcare providers
  • Ensure compliance with healthcare regulations and privacy laws (HIPAA)
  • Support budgeting activities by monitoring office expenses and supplies
  • Supervise administrative staff and delegate tasks to ensure smooth daily operations
  • Prepare reports related to patient flow, billing, and operational efficiency
  • Assist in training new administrative team members on office procedures and software systems

Experience

  • Prior experience in a dental or medical office environment is highly preferred
  • Proficiency with Dentrix or other electronic medical records systems is essential
  • Knowledge of medical terminology and healthcare workflows is required
  • Experience in human resources functions such as staffing, onboarding, and employee management is advantageous
  • Supervisory experience managing administrative teams or staff is desirable
  • Background in budgeting or financial management within a healthcare setting is a plus
  • Hospital or nursing experience involving acute care settings can be beneficial but not mandatory
  • Strong organizational skills with the ability to multitask in a fast-paced environment are essential

Job Types: Full-time, Temporary

Contract length: 24 months

Pay: $22.00-$30.00 per hour

Expected hours: 40 per week

Work Location: In person

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