Bookkeeper/Administrative Assistant

JOB POSTING

MARINE WORKERS & BOILERMAKERS INDUSTRIAL UNION

Position: Bookkeeper/Admin Assistant

Duration: Permanent, full-time

Hours: 4 days/30 hours per week

Salary: $43.54 hr to start

Benefits: Pension and Welfare

Duties and Responsibilities:

Bookkeeping duties (approx. 50% of time):

 Ensuring finances are up to date, staff are paid in an accurate and timely

manner, and vendors and suppliers are paid within established time limits.

 Accounting including accounts payable, bank reconciliations, financial

statements, monthly and annual financial reports.

 Preparing and completing payroll, account reconciliations, and audits.

 Timely remittance of reports and payment to the Canada Revenue Agency

including T4s and bi-monthly remittances.

 Accurate data entry of dues into membership database software.

 Processing and monitoring the union's payments and expenditures.

 Monitoring and organizing standing contracts.

Administrative duties (approx. 50% of time):

 Preparing, copyediting, and/or formatting documents such as bulletins, minutes,

reports, correspondence, and collective agreements.

 Building and maintaining a filing system, both physically and electronically.

 Liaising with membership and executive board as well as health and welfare and

pension plan administrators.

 Performing general office and reception duties with strong verbal and written

communication skills (e.g. answering the phone, supporting members who attend

the office, monitoring general email inbox, creating and maintaining forms etc.).

 Taking questions and concerns raised by members with proven ability to convey

information clearly and concisely and escalating them to the appropriate

person for response if necessary.

 Providing administrative support for various committees.

committees.

We thank all applicants in advance; however, only those selected will be contacted for

an interview.

 Coordinating and organizing the logistics for meetings, conferences, workshops

and trainings.

 Monitoring & ordering office supplies.

 Assisting union officers with special projects, emergency situations, and various

research tasks as directed.

 Creating and maintaining the local's social media accounts as directed.

 Other duties as required

Requirements:

 Minimum grade 12 education plus minimum 3 years experience in a similar role.

 Experience with QuickBooks and Simply Accounting.

 Able to proficiently use Microsoft Office Software (Office 365, Word, Excel,

Outlook, and Power Point).

 Proficient with video conference software (Zoom, Teams etc) and willingness to

learn various programs and applications (e.g. Simply Voting, Survey Monkey).

 An ability to write clearly and copyedit a variety of documents.

 Strong ability to work independently, keep track of and adhere to time limits and

deadlines, and organize work with and without direction.

 Organized with strong attention to detail.

 Excellent communication and interpersonal skills (written and spoken).

 Trade union experience is considered an asset and must have a demonstrated

commitment to trade union principles.

Renumeration & working conditions:

Wages and working conditions are governed by the collective agreement between

Marine Workers & Boilermakers Industrial Union Local 1 and MoveUp.

This position is four days a week, 7.5 hours per day with a half an hour unpaid meal

break.

Workdays are Monday and Wednesday to Friday to start, but flexible in the future.

The workhours are 8:30 am to 4:00 pm, however, occasional evening hours may be

required.

Full-time office attendance required.

How to apply:

Please submit your application by e-mail to the attention of the Secretary-Treasurer no

later than December 15, 2025.

Applications should be submitted to with the subject line

"Bookkeeper/Admin Assistant Application."

We thank all applicants in advance; however, only those selected will be contacted for

an interview.

Job Types: Full-time, Permanent

Pay: From $43.54 per hour

Expected hours: 30 per week

Application question(s):

• Experience working in an unionized workplace.

Experience:

• QuickBooks: 3 years (preferred)
• Bookkeeping: 3 years (preferred)
• Microsoft Office: 3 years (preferred)
• Accounts receivable: 3 years (preferred)
• Accounting: 3 years (preferred)

Work Location: In person