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Receptionist/Administrative Assistant

18 hours ago

Oakville ON LH P, Canada Oakville Centre for Cognitive Therapy Full time

Position: Receptionist/Administrative Assistant

Location: Oakville Centre for Cognitive Therapy

Employment Type: Part-Time (Approximately 12 hours per week, 4 hours per day, 10am-2pm, Monday to Wednesday, In-Person)

Pay: $24 per hour

About Us:

Oakville Centre for Cognitive Therapy is a dynamic and collaborative psychological practice with a team of approximately 27 psychologists. Our administrative team plays a crucial role in supporting our office's operations, and we are currently seeking a part-time Administrative Assistant to join our outstanding team. If you enjoy working in a positive and supportive environment, this is the perfect opportunity for you.

Role Overview:

As an Administrative Assistant/Receptionist, you will serve as the first point of contact for our clients, providing essential support across a variety of administrative tasks. You would work alongside another Receptionist/Administrative Assistant who works full-time. Your primary responsibilities will include:

  • Answering phones and responding to emails from current and potential clients
  • Scheduling appointments and managing client bookings
  • Greeting clients and assisting with check-in upon arrival
  • Processing payments and managing financial transactions
  • Facilitating referrals to other healthcare professionals
  • Coordinating with third-party payors (e.g., insurance companies)
  • Assisting with payroll and other daily administrative functions
  • Supporting other office tasks as required

Training will be provided on our practice management software (Jane) and additional office procedures.

The regular schedule will be Monday-Wednesday, 4 hours per day (likely 10am-2pm). Occasionally there will be opportunities for additional hours based on the needs of the clinic.

Qualifications:

We are looking for someone who is:

  • Positive, energetic, self-motivated, and highly organized
  • Able to communicate effectively with clients and colleagues
  • Strong in written and verbal communication
  • Technologically proficient with strong computer skills
  • A team player who thrives in a collaborative environment
  • Conscientious about privacy and confidentiality in a healthcare setting

Given the nature of our work, candidates must be comfortable handling sensitive personal health information and maintaining confidentiality at all times.

Location:

Our office is located at 1235 Trafalgar Road in Oakville, easily accessible by car, bus, or GO Train, near the intersection of Trafalgar and the QEW.

How to Apply:

Interested candidates are invited to submit a resume and cover letter for consideration. Please note that only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $24.00 per hour

Ability to commute/relocate:

  • Oakville, ON L6H 3P1: reliably commute or plan to relocate before starting work (required)

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Healthcare Receptionist: 1 year (required)

Work Location: In person