Facilities Coordinator

Date Posted: 10/15/2025

Req ID: 45530

Faculty/Division: Faculty of Music

Department: Faculty of Music

Campus: St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Music is Canada's largest and most renowned university-based music program for professional musical training, creation, performance, education, and research. Home to a diverse and dynamic community of scholars, performers, composers, and educators, the University of Toronto's Faculty of Music offers a supportive community in one of the world's most diverse and dynamic cities. We provide a superb learning environment, an internationally renowned teaching faculty, multiple performance halls, and an outstanding music library collection. With degrees and diplomas available in numerous areas of study, our array of courses and programs provides our 900 students an exceptional opportunity to explore various fields within music. With over 600 concerts and events annually, the Faculty is an exciting and vibrant place to work, study, and visit.

Our faculty members include musicians who perform on the world's most prestigious stages and record formajor labels, scholars who present at leading international conferences and publish with top presses, educators who offer workshops and masterclasses at universities and conservatories worldwide, and composers whose works are performed by renowned ensembles and commissioned by acclaimed musicians and arts organizations.

Your opportunity:

The Faculty of Music is a great place to work. It has a positive energy that comes from faculty, students and staff pursuing their love for and of music. We are a small and hard-working team. We love what we do, and we work collaboratively to support our faculty and students in their music-making.

Working under the Director, Facilities and Performance Spaces, the Facilities Coordinator is responsible for all day-to-day aspects of the building operations to ensure that the highest quality service is provided in support of the Faculty of Music buildings/facilities including but not limited to the planning, scheduling and overseeing multiple projects/renovations, including small capital projects.

Your responsibilities will include:

• Acting as the first point of contact for property and facilities issues
• Conducting routine building inspections
• Planning ongoing scheduled and non-scheduled facility maintenance programs
• Submitting service orders
• Developing project schedules including milestones, critical path, timelines, deliverables and reporting
• Coordinating the preparation of space, materials and equipment required for production activities
• Costing shop level projects
• Applying established standards to control the distribution of access to designated University spaces

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum 5 years recent experience in facilities operations and maintenance, with complex building systems, preferably in a University or College setting.
• Experience acting as the first point of contact for property and facilities issues.
• Experience drafting reports.
• Experience conducting routine building inspections and demonstrated awareness of building systems, security and fire procedures.
• Identifying and reporting facility repair and/or maintenance needs in a large, complex institution. Experience submitting work orders.
• Experience planning ongoing scheduled and non-scheduled facility maintenance programs.
• Experience overseeing the implementation of renovations.
• Experience developing project schedules including milestones, critical path, timelines, deliverables and reporting for facilities and or renovation/construction projects.
• Experience selecting appropriate contractors and consultants based on work required and inspecting completed work.
• Experience costing projects and monitoring project accounts and reporting on estimated end-of-project costs.
• Experience coordinating the preparation of space, materials and equipment for such things as meetings, events, performances.
• Strong computer skills, including proficiency with Microsoft Office (Word, Excel and Outlook) and database programs.
• Strong organizational, planning and time management skills. Superior problem-solving and decision-making skills.
• Strong interpersonal, customer service and complaint resolution skills. Excellent communication skills (written and verbal).
• Ability to perform physical tasks such as repetitive bending, twisting, squatting, kneeling, lifting; capable of lifting up to 50 kilograms. Ability to use stairs, ladders and the ability to stand and walk for long periods of time, etc.
• Must be able to travel between buildings/sites and be able to work outdoors in most weather conditions during moving, inspection and renovation projects.
• Ability to work independently with minimal supervision.
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff.

Assets (Nonessential):

• Certificate in facilities and or property management.
• Knowledge of policies,practices and procedures governing renovations and maintenance of facilities at UofT.
• Experience with space allocation and room scheduling systems.

To be successful in this role you will be:

• Accountable
• Approachable
• Communicator
• Organized
• Proactive
• Problem solver
• Self-directed
• Team player

Closing Date: 10/24/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Facilities/Ancilliary Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.