Current jobs related to Finance Coordinator - Hamilton ON LV L - Safe Harbours Family Treatment Homes

  • Finance Coordinator

    4 days ago

    Hamilton, Canada St. Matthew's House Full time

    St. Matthew's House is a place of hope where families, children and individuals most in need receive help to improve their lives and to increase their capacity to participate in the community. Through positive leadership and role modeling, the Finance Coordinator is responsible for carrying out the duties and responsibilities of the position in accordance...

  • Controller

    2 weeks ago

    Hamilton, Canada The Finance Group Full time

    The Finance Group Global Inc. is a women-owned and led finance consultancy that partners with growing organizations across North America to bring clarity, confidence, and strategy to their numbers. We help ambitious businesses make smarter financial decisions, without the overhead of a full in-house finance team. From Fractional CFO and Controller support to...

  • Finance Research Admin Coordinator — Impact

    2 minutes ago

    Hamilton, Canada World Health Research Full time

    A health research organization in Hamilton, Ontario, is seeking a Research Administrative Assistant to support the Finance and Operations teams. The ideal candidate will have a university degree, at least 2 years of administrative experience, and proficiency in Microsoft Office. Responsibilities include managing financial transactions, coordinating meetings,...

  • Finance Coordinator

    3 minutes ago

    North York, ON MR W, Canada SchwartzReisman Centre and Prosserman JCC Full time

    JCC FINANCE COORDINATORWith Career Growth PotentialJob Type: Full-Time Position (In-Person)Salary: $50,000-$60,000.00Location: Prosserman JCC, 4588 Bathurst Street, North York (Bathurst/Sheppard Area)Are you a passionate community connector eager to make a meaningful impact on the Jewish community? Do you have experience with Accounts Payable and other...

  • Finance and Administrative Coordinator

    6 minutes ago

    Kingston, Ontario, Canada (On-site) Queen's University Full time

    COVID 19 On-Campus RequirementsPrior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended May 1,...

  • Senior Finance

    5 minutes ago

    Hamilton, Ontario, Canada tripcentral Full time

    PurposeThe Senior Finance & Accounting Analyst will support the Controller by leading operational finance activities. This role is responsible for maintaining general ledger integrity, performing P&L analysis, conducting balance sheet reviews, and completing account reconciliations. The position also supports budgeting and forecasting activities, ensures...

  • Finance Administrator

    24 hours ago

    Hamilton, Canada Mohawk Students' Association Full time

    WHAT WE STAND FOR We empower Mohawk Students to create a community they can lean on for positive experiences, relevant supports, a listening ear, and a strong voice so they can achieve personal success in their college experience and beyond. Led by the Executive Director and an elected Student Board of Directors, we are a Non-Profit Organization that...

  • Finance Manager

    2 weeks ago

    Hamilton, ON, Canada Vaco by Highspring Full time €90,000 - €95,000

    About the Company   Our client is a provider of integrated energy and telecommunications solutions. They are looking for a Finance Manager to join their team!  Why Work Here   Excellent work life balance Flexible working arrangement - 2 days a week in office Wonderful boss and great mentor Company paid benefits CPA dues covered About the Opportunity  ...

  • Inventory Coordinator

    6 days ago

    Hamilton, Canada MAX AICHER (NORTH AMERICA) LTD. Full time

    Max Aicher North America (MANA) is a supplier of hot rolled steel bar products to the North American marketplace, located in Hamilton Ontario Canada. MANA has continued to grow each year - producing more tons, product types and adding to our team. If you are looking to be part of a successful growth story, be challenged daily rather than maintain the status...

  • Finance Manager

    4 days ago

    Hamilton, Canada International Needs Canada Full time

    **Finance Manager** **Location**: Hamilton, ON (On-Site/Hybrid) **Type**: Full-Time Permanent **Salary Range**: $60,000 - $70,000 annually, plus benefits **About Us** International Needs Canada is part of a Christian global development organization with 34 partner countries worldwide. Our vision is _"Transformed Lives, Changed Communities,"_ which we pursue...

Finance Coordinator

10 hours ago

Hamilton ON LV L, Canada Safe Harbours Family Treatment Homes Full time

Safe Harbours is seeking a detail-oriented Finance Clerk with strong experience in per-diem billing, reimbursable expenses, QuickBooks Online, and QuickBooks Payroll. The ideal candidate thrives in a regulated, fast-paced environment and understands that billing structures, rates, and agreements vary across children and agencies in the foster care sector.

Key Responsibilities

Per Diem Billing & Accuracy

  • Prepare per-diem invoices for multiple children and homes.
  • Apply correct billing rates, program levels, and CAS agreements.
  • Track placement start/end dates to ensure compliance with authorization periods.

Reimbursable Expenses

  • Process reimbursable expense submissions with full documentation.
  • Allocate expenses to the correct child/project and ensure billable charges appear properly on invoices.
  • Follow up on missing or unclear documentation.

Respite Payments & Adjustments

  • Process respite payments for foster parents and staff.
  • Ensure correct allocation of respite costs, including deducting applicable per-diem amounts from the home receiving respite.
  • Maintain clean reconciliation with monthly billing and payroll.

QuickBooks Online & Payroll

  • Enter and reconcile financial data in QBO with strong accuracy.
  • Support QBO Payroll, verify timesheets, categorize earnings, and maintain payroll records.
  • Assist with pay runs and statutory deduction accuracy.

Accounts Receivable & Accounts Payable

  • Maintain A/R aging, monitor overdue invoices, and communicate with CAS finance departments.
  • Process A/P including foster parent payments, respite, vendors, and recurring bills.
  • Reconcile accounts and allocate expenses correctly.

Contract Awareness & Rate Variability

  • Understand differences between per-diem rates, Program Levels, ISAs, shared staffing costs, and respite arrangements.
  • Identify discrepancies and ensure proper billing structures are applied.

General Finance Support

  • Assist the Executive Director with monthly financial reports and summaries.
  • Maintain organized financial records for audits, licensing reviews, and compliance.
  • Recommend improvements to billing and financial workflows.

Qualifications

  • 2+ years of bookkeeping, billing, or finance experience.
  • Strong proficiency with QuickBooks Online and QuickBooks Payroll (required).
  • Experience in social services, childcare, healthcare, or project-based billing an asset.
  • Understanding of reimbursable expenses, respite payments, and cost allocations.
  • Exceptional attention to detail.
  • Strong communication and organizational skills.
  • Comfortable working with variable agreements and multiple rate structures.

Employee Benefits

Safe Harbours offers a supportive environment with close working relationships and meaningful work that impacts children and families.

We also provide a comprehensive benefits package:

  • Hybrid work: One scheduled work-from-home day per week.
  • Company-issued technology: Laptop + cell phone with plan.
  • Group benefits after 3 months, including:
  • Extended health, dental, and related benefits
  • Health Spending Account (HSA) / Cost-Plus account
  • Employee Assistance Program (EAP) for confidential wellness, mental health, or personal support
  • Group RRSP after 3 months:
  • Safe Harbours contributes 3% of your gross pay, matching your 3% employee contribution
  • Total: 6% of your earnings invested toward retirement

Job Type: Full-time

Pay: $53,000.00-$56,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care
  • Work from home

Application question(s):

  • Have you worked for a NGO?

Education:

  • Bachelor's Degree (required)

Experience:

  • QuickBooks: 3 years (required)

Language:

  • English (required)

Work Location: In person