Executive Administrative Assistant

2 weeks ago

Surrey, British Columbia, Canada ADGTech Solutions Inc Full time $40,000 - $60,000 per year

Job Title:
Part-Time Executive Assistant

Company:
ADGTech Solutions Inc.

Location:
Surrey, BC (Hybrid – Remote & On-site as required)

Reports To:
CEO / Founder

Hours:
Part-Time (15–25 hours per week)

About ADGTech Solutions

ADGTech Solutions Inc. is a fast-growing technology and digital transformation company based in Surrey, BC, specializing in AI-driven software products, marketing automation, and digital solutions for businesses and government organizations. We are expanding our operations and seeking a
Part-Time Executive Assistant
to support our leadership team with coordination, communication, and business operations.

Role Overview

As a
Part-Time Executive Assistant
, you'll play a key role in managing day-to-day operations, financial tracking, communication, and event coordination. You'll work directly with the CEO to ensure smooth execution of business activities, social media presence, and partnership engagements.

Key Responsibilities

Finance & Banking

  • Monitor and verify all payments, receipts, and financial transactions of India and canada.
  • Maintain organized records of invoices and payment schedules.
  • Coordinate with banks and internal finance for deposits and reconciliations.
  • Follow up with vendors and clients regarding pending payments.


Social Media & Communication

  • Manage and update company and leadership social media handles (LinkedIn, Instagram, Facebook).
  • Draft, schedule, and post content while ensuring brand consistency.
  • Engage with followers and track social analytics weekly.
  • Assist in coordinating email communication and follow-ups.


Calling & Coordination

  • Conduct professional calls with clients, vendors, and partners.
  • Support follow-ups for leads, meetings, and ongoing collaborations.
  • Maintain strong relationships through consistent communication.


Meetings & Calendar Management

  • Schedule and confirm internal and external meetings.
  • Prepare meeting notes, agendas, and post-meeting summaries.
  • Coordinate joint calls and manage availability across teams.


Events & Representation

  • Assist in planning and participating in industry events, trade shows, and networking meetups.
  • Handle registrations, logistics, and event material preparation.
  • Represent ADGTech professionally during events.


Joint Calls & Collaboration

  • Attend joint business calls with partners or clients as needed.
  • Take structured notes and ensure timely follow-ups on assigned actions.
  • Collaborate with team members for smooth execution of ongoing projects.

Requirements

  • Prior experience as an Executive Assistant, Office Coordinator, or similar role.
  • Excellent written and verbal communication skills.
  • Strong organization and multitasking abilities.
  • Working knowledge of Google Workspace, Microsoft Office, and basic financial tools.
  • Familiarity with social media platforms and basic marketing tools.
  • Professional phone etiquette and client-handling skills.
  • Flexible for occasional evening or weekend events.

Preferred Qualifications

  • Diploma or degree in Business Administration, Marketing, or related field.
  • Experience in event coordination or startup environments.
  • Exposure to CRM, project tracking, or accounting software is a plus.

Compensation

  • Hourly rate commensurate with experience.
  • Performance-based incentives.
  • Potential for full-time conversion based on performance and business needs.

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