Senior Administrative Assistant

2 weeks ago

Surrey, British Columbia, Canada Jacob Bros Construction Full time $60,000 - $80,000 per year

Position Overview

The Senior Administrative Assistant plays a key role in providing support to the operations of the company. Reporting directly to the General Manager, the Senior Administrative Assistant must be proactive, detail-oriented, professional and able to handle a wide variety of administrative tasks. Strong computer skills and office administrative skills are essential to the position. The Senior Administrative Assistant must have prior experience in records management across multiple departments including estimating, safety, proposals, and project administration. The position requires an ability to meet deadlines effectively under high-pressure, time-sensitive situations. A basic understanding of construction terminology is an asset.

Project Related Responsibilities

  • Coordinates and distributes project documentation
  • Sets up new projects in SharePoint, creates and manages folders
  • Prepares and distributes project-related documentation for operations and projects
  • Prepares and updates corporate resumes for all project personnel
  • Archives project files and maintain an electronic legend
  • Provides administrative support to Senior Management, Operations Staff and Estimating Department
  • Assists with the formal tender close process, ensuring accuracy and timeliness under high-pressure conditions
  • Supports addendum check-ins and RFI's during estimating process
General Administration Tasks/Responsibilities
  • Provides backup reception coverage when required
  • Supports all teams to ensure all meeting rooms are prepared and electronically functioning
  • Assists in preparation and proof reading of communications for intranet, website and social media
  • Participates in coordination of company events
  • Coordinates office equipment setup and maintenance for new and existing employees
  • Shares in the responsibility of office organization and daily functions
  • Other administrative duties as required

Reporting Relationship

The Senior Administrative Assistant reports directly to the General Manager.

Work Location

The Senior Administrative Assistant works from the corporate head office in Surrey, BC.

Required Qualifications

  • 3 years experience (min) in an administrative role in the construction industry or related field
  • Diploma or undergraduate degree in Business Administration or related field
  • Proficient with Microsoft Office: Outlook, Excel, Power Point and Word, Adobe Acrobat
  • Able to work under pressure in a time sensitive environment with critical deadlines
  • Excellent editing and proofreading skills (technical/proposal writing an asset)
  • Proven track record of strong organizational skills with great attention to detail
  • Strong communication skills (written and verbal) and business acumen
  • Pleasant demeanour with a team-player mindset
  • Willingness to take on new challenges and committed to continuous learning

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